Ordinance on the Act on Registers and Notification Systems - Responsibilities (RMV)

1. The Department of Economic Affairs and Home Affairs (DVI) is the competent department pursuant to the RMG.

2. The Office for Data Exchange is the competent authority pursuant to Article 9 of the Federal Act on the Harmonization of Resident Registers and Other Official Persons Registers (Register Harmonization Act, RHG) of June 23, 2006, and Article 5, Paragraph 1 of the Ordinance on the Federal Register of Buildings and Dwellings (VGWR) of June 9, 2017.

1. A simple building is a building with a maximum of three apartments per floor.

2. A complex building is a building with more than three apartments per floor.

1. Documents to be deposited by adult Swiss nationals include the certificate of nationality for the main place of residence and the domicile certificate for the secondary place of residence.

2. Certified electronic documents are equivalent to documents in paper form.

1. The implementation of electronic notifications pursuant to § 7a RMG is based on the current state of technology, as particularly reflected in the recognized technical standards of the eCH association.

1. Directors and managers of collective households in the following categories are required to continuously report to the population registry the residents who have stayed in their collective household for at least three consecutive months or for three months within a year

a) Elderly and nursing homes,

b) Apartments and homes for children and adolescents,

c) Boarding schools and student residences,

d) Institutions for the disabled,

e) Monasteries and other accommodations of religious organizations.

1. The structure of the population register is defined by the features listed in the official catalog of federal characteristics and the cantonal characteristics listed in Appendix 1 in accordance with § 15 paragraph 3 sentence 2 RMG.

1. The resident registration office ensures the identification of persons registering themselves by means of identification documents.

2. The resident registration office

a) issues a registration confirmation if needed,

b) preserves the deposited documents in an orderly and protected manner,

c) informs the municipality of the principal place of residence when a secondary residence is given up and destroys the domicile certificate,

d) initiates the issuance of a new document in the event of a change in marital status, name, or citizenship, and destroys the deposited document after receipt of the new one,

e) destroys deposited documents of persons who have left the municipality without deregistering and whose new place of residence cannot be determined after three months,

f) only confirms or changes verified data.

1. The domicile certificate shall be limited to the anticipated duration of the secondary residence, up to a maximum of five years.

2. For indefinite stays in retirement homes and care institutions, the domicile certificate shall be issued for an indefinite period.

1. Changes concerning the register are to be communicated to public bodies, insofar as they require them for the fulfillment of their duties.

2. Corresponding notifications must particularly be sent to schools, municipal supply and disposal companies, state churches, and recognized church communities.

3. Within one week of receipt of the notification, every birth must be reported to the responsible maternal and paternal counseling center and the death of any person who has reached the age of 18 must be reported to the district court presidencies.

4. Deaths must be reported to the secondary residence municipality.

5. The reporting obligation according to paragraphs 1-3 does not apply if the data-receiving entity is connected to the cantonal residential register.

1. In addition to the characteristics provided for in the catalog of features for the Federal Building and Housing Register and the characteristics in the FSO feature catalog of construction projects, the canton collects the following objects

a) covered structures

b) parking garage/underground garage

1. Identification of an Apartment within a Building

1. For the identification of an apartment within a building, administrative apartment numbering is mandatory for all complex buildings.

2. The administrative apartment numbering is carried out according to the guidelines of the Federal Statistical Office (BFS). If a systematic numbering already exists by the landlords, this will be adopted.

3. For simple buildings, the identification of the apartment within the building is carried out using the characteristic "location on the floor." This identification is stated by the landlords on the lease agreement instead of the administrative apartment number.

1. Reference Dates for the Provision of Data for the Population Statistics are March 31, June 30, September 30, and December 31.

2. The population data must be adjusted and updated in the cantonal population register by the 15th of the following month at the latest.

3. The updates to the object data must be adjusted according to Article 10 of the VGWR.

1. Any municipality-specific characteristics pursuant to § 15 para. 4 RMG and their intended use shall be determined by the municipal assembly or the municipal council in a regulation.

2. The municipality-specific characteristics are not mirrored in the resident register operated by the canton.

1. The exchange of data between the municipalities and the cantonal resident register takes place via Sedex.

2. Data deliveries from cantonal offices to the municipalities occur directly and via Sedex.

1. Only software that ensures the correct maintenance of the cantonal register and is equipped with a Sedex connection adapter for data communication is permitted for municipal resident registers.

2. The software provider confirms by means of self-declaration that their software complies with federal and cantonal regulations.

3. The Data Exchange Office maintains a list of approved software and permitted versions.

1. The data from the Federal Building and Housing Register (GWR) must, in principle, be obtained from the federal authority.

2. Upon a substantiated request, the corresponding data of the cantonal GWR replica may be used. The request must be submitted in writing to the Data Exchange Office for the attention of the DVI.

1. The DVI has the following tasks in particular

a) Decision on applications for access rights,

b) Regulation of cooperation with other cantonal authorities,

c) Verification of the plausibility of the data provided by the municipalities according to the requirements of the Federation and the Canton,

d) Order of necessary corrections,

e) Publication of a list of entities connected to the cantonal register, which must be continually updated.

2. After consultation with the affected cantonal authorities, it issues directives particularly regarding the

a) Details of the reports from the residents' register by the municipalities to the Canton and other authorities,

b) Quality assurance of the residents' register,

c) Definition of the details of data security.

1. The Data Exchange Office is the contact and information center.

2. It has the following specific tasks

a) Operation of the cantonal resident register as well as the GWR replica,

b) Data delivery to authorized entities via Sedex.

1. For the integration with third-party registers, the personal identifier of the third-party register can be maintained as a technical tool in the cantonal population register and be assigned to the corresponding AHV insurance number.

2. Personal identifiers from third-party registers must not be visible during queries in the cantonal population register.

1. Applications for the granting of access rights to the cantonal residents' register, as well as for obtaining updates, must be submitted in writing to the Data Exchange Office for the attention of the DVI.

2. The application must include

a) the designation of the required characteristics and update events,

b) the legal basis for data processing,

c) a justification of why the data is necessary for the fulfillment of the public authority's task,

d) the organizational units to be granted access rights,

e) the data security concept in accordance with § 4 para. 3 of the Ordinance to the Law on Public Information, Data Protection and Archiving (VIDAG) of September 26, 2007.

3. Authorizations are transferred to departments and offices within the canton or municipalities. The cantonal offices or municipalities shall regulate the access rights of their employees for these departments and offices and report any related changes as quickly as possible.

1. The ongoing quality assurance of the register includes, in particular

a) Verification of the consistency between the municipal population registers and the cantonal population register, and if necessary, initiation of corrective measures,

b) Validation of the population data using the validation service of the Federal Statistical Office.

1. The data are maintained in the registers indefinitely.

1. The residents' registration office charges the following fees

a) Issuance of the certificate of origin: CHF 20

b) Issuance of a primary residence certificate: CHF 20

c) Certification of personal details and issuance of certificates of existence: CHF 20

d) Individual inquiries from the residents' register to third parties: CHF 20

e) List inquiries from the residents' register: CHF 0.05 per person, with a minimum charge of CHF 50

2. No fees are charged for

a) Issuance of the confirmation of registration at the time of registration, upon reaching the age of majority, or when there is a change in marital status, name, or citizenship,

b) Issuance of certificates of origin for persons under 18 years old.

1. Expenses, particularly for investigations, data carriers, copies, postage, and translations, will be charged additionally based on the actual effort involved.

1. This Regulation shall enter into force simultaneously with the revised Register and Reporting Act.