Ordinance on the Use of Space in the Government Building - Scope of Application

1. This decree applies to the spaces accessible for use within the government building.

2. The spaces accessible for use are

a) Pfalzkeller;

b) Forum of the Pfalzkeller;

c) Hofkeller;

d) Cantonal Council Hall;

e) Council Lounge;

f) Meeting Rooms.

1. Users under this decree are

a) the Cantonal Council and its bodies, the government, as well as the bodies of religious communities recognized as public-law entities;

b) internal users

1. authorities and offices subordinate to the government;

2. parliamentary services;

3. cantonal courts and other judicial authorities;

4. financial control;

5. data protection specialist office;

c) independent public-law institutions, insofar as they use the premises for events that are free of charge for participants;

d) external users, particularly

1. public-law entities and independent public-law institutions, insofar as they do not fall under letters a-c of this provision;

2. private individuals.

2. If members or employees of the users mentioned in paragraph 1 letters a-c of this provision use the premises in a private capacity, they are considered external users.

1. Authorized Users are the persons admitted to use rooms in the government building following the granting of permission to use. They act on behalf of the respective user.

a)* ...

b)* ...

1. Insofar as rooms are not required for the needs of the Cantonal Council and its bodies, the government, or the parliaments of the Catholic Denomenational Sector and the Evangelical Church, they shall be made available to other users.

2. There is no legal entitlement to the use of the rooms.

1. The use of the premises is prohibited for events that are not compatible with the special nature of the government building and its surroundings, as well as for sales events.

2. Otherwise, the permissibility of use depends on the type of room.

1. The Pfalzkeller, as well as the Forum of the Pfalzkeller and the Hofkeller, may especially be used for

a) conferences and meetings;

b) lectures and seminars;

c) corporate events and staff meetings;

d) receptions, honors, and anniversary events;

e) musical and theatrical performances as well as exhibitions;

f) media conferences;

g) political and military events.

2. The Pfalzkeller, as well as the Forum of the Pfalzkeller and the Hofkeller, may be used for banquets and aperitifs, as well as standing receptions and standing aperitifs.

1. The Cantonal Council Chamber and the Council Lounge are available for events with a political, cultural, social, or economic connection to the canton.

2. The Council Lounge can be used by users together with the Cantonal Council Chamber. Usage restricted solely to the Council Lounge is excluded.

1. Meeting Rooms Available for Use Are

a) The Board Room No. 200;

b) The Reading Room No. 215 a;

bbis)* The Meeting Room No. 219;

c) The Meeting Room No. 308;

d) The Meeting Room No. 310;

e)* ...

f)* ...

2. The meeting rooms are available either in conjunction with the use of another room or separately for meetings, conferences, gatherings of project and work groups.

1. For catering in the Pfalzkeller as well as the Forum of the Pfalzkeller and the Hofkeller, the authorized person may, in consultation with the Room Utilization of the State Chancellery, commission a catering company or other private individuals to handle the catering or provide the catering themselves.

2. Catering in the Ratsstübli and in the meeting rooms is carried out in consultation with the Room Utilization of the State Chancellery.

3. Catering in the Cantonal Council Hall is prohibited.

1. Anyone who wishes to use a room must submit a usage application to the State Chancellery.

1. The usage application specifies the desired room or rooms and contains, in particular, information about

a) Type of event;

b) Date and duration of the event;

c) Number of participants or expected attendees;

d) The responsible person in charge of communications with the State Chancellery;

e)* Any possible catering and related information;

f)* Any possible photo or film recordings that are not intended exclusively for private use.

2. The State Chancellery may require further information for the use of the premises.

1. The State Chancellery

| | | | |

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| a)**\*** | grants the use permit. For photo or film recordings pursuant to [Art. 11](https://www.gesetzessammlung.sg.ch/data/141.81/de/art11) para. 1 let. f of this enactment, which concern the Cantonal Council Hall, it coordinates with the parliamentary services; | | |

| | | | |

| --- | --- | --- | --- |

| b) | can specify conditions and requirements; | | |

| | | | |

| --- | --- | --- | --- |

| c) | determines the usage compensation. | | |

2. If there are multiple applications for use of the same room and the same duration, these are processed in the order of their receipt, subject to Art. 4 para. 1 of this enactment.

1. The Authorized User

a) has the right to enter the government building and the rooms designated in the usage permit, and to use them according to the nature of the event;

b) exercises the required care when using the rooms and, if necessary, encourages the event participants to behave accordingly;

c) complies with any instructions given by the persons responsible for the rooms.

1. The person entitled to use is liable for damages arising from the use according to the provisions of federal civil law.

2. The granting of the usage permit may be made contingent upon the existence of liability insurance in special cases.

1. The organization and execution of the catering is the responsibility of the entitled person in accordance with the provisions of this decree as well as any requirements and conditions in the usage permit.

2. The entitled person bears the costs of the catering and settles accounts directly with the catering company or other parties commissioned with the catering.

1. The Chancellery of State may provide parking spaces on the premises of the government building to catering companies or private individuals who are commissioned to provide hospitality.

2. It may determine the duration of occupancy and issue other directives regarding the use of the parking spaces.

3. No parking spaces are available to the authorized person, those responsible for organizing and conducting the event, or the participants in the event.

1. For external users, the usage fee, including setting up and cleaning the rooms, is as follows

a)* For the Pfalzkeller: half day Fr. 900.-, full day Fr. 1400.-

b)* For the Forum of the Pfalzkeller: half day Fr. 800.-, full day Fr. 1100.-

c)* For the Pfalzkeller with Forum: half day Fr. 1500.-, full day Fr. 2100.-

d)* For the Hofkeller: half day Fr. 700.-, full day Fr. 1000.-

e)* For the Cantonal Council Hall: half day Fr. 1100.-, full day Fr. 1600.-

f) For the meeting room

1.* Number 200 (Dining Room): half day Fr. 300.-, full day Fr. 500.-

2.* Number 215 a (Reading Room): half day Fr. 110.-, full day Fr. 150.-

2bis.* Number 219: half day Fr. 110.-, full day Fr. 150.-

3.* Number 308: half day Fr. 110.-, full day Fr. 150.-

4.* Number 310: half day Fr. 110.-, full day Fr. 150.-

5.* ...

6.* ...

1bis. For independent public-law institutions, as long as they use the rooms for events that are free for participants, the usage fee is half of the rates for external users.

1ter. For internal users

a) the usage fee for rooms under Subsection 1 Letters a-e of this provision is Fr. 300.- per room and day. The Pfalzkeller and the Forum of the Pfalzkeller are considered as two rooms;

b) no usage fee is charged for meeting rooms.

2. The usage fee is also paid for the days or half days needed for the preparation of the rooms as well as for the installation and dismantling of facilities.

3. In the case of extraordinary expenses for setting up or cleaning the rooms, the State Chancellery may increase the usage fee according to Subsection 1 ff. of this provision. The increase corresponds at most to the actual costs of the extraordinary expenses.

4. For users under Art. 2a Subsection 1 Letter a of this decree, no usage fee is charged.

1. The total usage fee is reduced by 10 percent for extended, continuous use starting from three days.

a)* ...

b)* ...

c)* ...

1. Waiver of the Usage Fee

The collection of the usage fee can be waived if the event

a) is organized by a non-profit organization or serves a charitable purpose;

b)* serves the promotion of economic or cultural interests;

c) serves the dissemination of scientific knowledge or the exchange of scientific experience;

d) serves the political opinion formation of the public;

e) is conducted by military organizations or civil protection organizations and serves the dissemination of knowledge or the exchange of experience.

2. In cases where the collection of the usage fee is waived according to subsection 1 of this provision, a flat fee of CHF 200.- per room will be charged to the users for setting up and cleaning the rooms specified in Article 17 paragraph 1 letters a-e of this decree. The Pfalzkeller and the forum of the Pfalzkeller are considered two rooms.

1. The Cancellation Fee is payable upon cancellation of the event. It is not charged if the event cannot be conducted for reasons for which the entitled person is not responsible, or as a result of force majeure.

2. The Cancellation Fee amounts to

a) 50 percent of the Usage Fee for cancellations between the 60th and the 15th day before the event begins;

b) 100 percent of the Usage Fee from the 14th day before the event begins.

3. ...

1. Provisions of the federal legislation on value-added tax shall remain reserved for the collection of usage fees.

1. The State Chancellery may agree to reduced rates or a waiver of fees for room usage with religious communities recognized as public-law corporations, provided they do not fall under [Art. 2a](https://www.gesetzessammlung.sg.ch/data/141.81/de/art2a) para. 1 lit. a of this decree, or with external users, if the other party grants the canton comparable conditions for the use of their premises.

1. Applications for the use of spaces in the government building that are pending at the commencement of this decree shall be processed according to the previous regulation.

1. Applications for the use of spaces in the government building that are pending at the commencement of the enforcement of this addendum shall be processed according to the previous regulations.

1. This decree shall be applied from January 1, 2012.