Ordinance on the Register of Members and Other Persons of the Roman Catholic Corporation of the Canton of Zurich (RMVO) (RMVO)

Subject

This Ordinance regulates

a. the operation and use of the register of members and other persons by the Corporation and the parish churches,

b. its content,

c. data access and data disclosure,

d. the processing of data about non-members for ecclesiastical purposes.

The Register – Purpose

The register serves to record the members of the corporation as well as to record other persons (non-members), insofar as this is necessary for ecclesiastical purposes.

In this Ordinance

a. Register: electronically operated register in which the persons who,

in accordance with Art. 2 of the Church Ordinance of the Roman Catholic

Corporation of the Canton of Zurich of January 29, 2009, are members of the

Corporation, and non-members are recorded,

b. Identifier: non-descriptive and unchangeable number that,

as a functional element in a data set, allows the unique iden-

tification of a person or an object,

c. Feature: characteristic of a person or object that can be objectively

recorded and described.

Definitions

As church parishes in the sense of this ordinance, intercommunal associations also apply,

the intercommunal associations of church parishes.

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182.14

Ordinance – Register of Members and Other Persons

Completeness

of the register

Competence

Cost bearing

Members

The Register Must Be Up-to-Date, Correct, and Complete

¹ The register must be up-to-date, correct, and complete with regard to the group of persons recorded and the data contained therein.

² The register, along with the data contained therein, must be kept exclusively in Switzerland.

¹ The Synodal Council establishes and operates the register.

² It ensures the use of the register and the data contained therein in accordance with legal provisions.

³ The Synodal Council supports and advises the church parishes in the use of the register.

4 The church parishes record the data specified in this Ordinance, unless the Synodal Council is responsible for this.

¹ The corporation bears the costs for the establishment, operation, and maintenance, as well as for the use of the register and data retrieval from the cantonal inhabitant data platform (KEP).

² The church parishes bear the costs for adaptations or extensions of their systems tailored to their needs, as well as for the entry of data into the register.

Section 2: Content of the Register

¹ The register contains the following data for members of the corporation concerning their identifiers and characteristics

a. Insurance number according to Art. 50c of the Federal Act on Old-Age and Survivors' Insurance (AHVG),

b. Building identifier (EGID) according to the federal building and dwelling register of the Federal Statistical Office,

c. Dwelling identifier (EWID) according to the federal building and dwelling register of the Federal Statistical Office, as well as household type,

d. Personal identification number (Local ID) (external ID of the resident registration office),

e. Official name and other names of a person recorded in the civil status registers,

f. All given names in the correct order,

g. Residential address and mailing address including postal code and town/city,

h. Date and place of birth,

i. Correspondence language,

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Ordinance – Register of Members and Other Persons

j. Gender,

k. Marital status and date of the civil status event,

l. Information on personal and family law status: marriage, registered partnership, separation, child relationships, father-mother relationship, and partnership relationship,

m. Information on children below the age of religious majority without a religious affiliation declaration, provided one parent is Roman Catholic,

n. Name and address of the person with parental custody,

o. Nationality and, for Swiss citizens, places of origin,

p. For foreign nationals, the type of identity document,

q. Domicile or residence in the parish and parish of residence or domicile,

r. In case of relocation into the parish: date and parish of origin or country of origin,

s. In case of relocation out of the parish: date and destination parish or destination country,

t. In case of relocation within the municipality: date,

u. In case of death: date and place of death,

v. Right to vote and stand for election according to Art. 10 of the Church Order of the Roman Catholic Corporation of the Canton of Zurich of January 29, 20096 and restrictions on the right to vote and stand for election,

w. Date of entry, exit, or declaration of non-affiliation.

2 The Synodal Council may determine further identifiers and characteristics that are necessary for the fulfillment of ecclesiastical duties and prescribe the recording of the relevant data in the register.

The register may contain data of non-members, where such non-member data is required for ecclesiastical purposes. This includes, in particular, the data pursuant to Section 8 para. 1 lit. e, f, g, h, j and k.

1 The corporation and the parishes are authorized to process, in addition

to the data according to §§ 8 and 9, further data of members and non-

members for ecclesiastical purposes.

2 The parishes are particularly authorized to record the following data

a. telephone number and email address,

b. mother tongue,

c. profession and details of the employer,

d. baptism, first communion, confirmation, church wedding, type of church

burial, as well as place, date, responsible person and names

of godparents, confirmation sponsors, and witnesses to marriage,

e. attendance at compulsory religious education programs,

f. membership in an ecclesiastical authority,

g. admission to the register of a mission,

h. information on persons who perform volunteer work.

***

**182.14 Regulation – Register of Members and Other Persons**

1 The Synodal Council retrieves the data according to § 8 based on § 23

para. 2 of the Law on Registration and Resident Registers

of May 11, 2015 (MERG)³ from the KEP.

2 The parish communities record the data according to §§ 9 and 10, which

the Synodal Council cannot retrieve from the KEP.

Data

acquisition

Data access

a. Corporation

b. Parish

communities

c. Authorized

persons

d. Logging

Section 3: Data Access and Data Disclosure

1 The Synodal Council has access to all data recorded in the membership directory.

2 It grants data access to the service units and missions, to the extent necessary for their purposes.

1. Parish councils have access to the data of their own members and of non-members recorded by them.

2. They have access to the data of other parish councils, insofar as this is necessary for ecclesiastical purposes.

1 The Synodal Council for the Corporation and the Church Administrations

for their parish shall designate

a. the contact person responsible for matters concerning the register,

b. the persons authorised to access the register.

2 They shall ensure that only the authorised persons can retrieve data

from the register.

The Synodal Council shall ensure that in an appropriate manner there is recorded

a. who has accessed the data in the register,

b. which data in the register has been changed.

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Ordinance – Register of Members and Other Persons

182.14

1 Disclosure of Data from the Register –

Subject to §§ 17–19, the disclosure of data is governed by Art. 7 of the Disclosure

Church Order of the Roman Catholic Corporation of the Canton of Zurich of Data

of January 29, 20096, and the Act on Information and Data Protection of a. Principle

February 12, 20074. Applications for data disclosure must be submitted

to the Synodal Council.

2 The Synodal Council shall refuse to disclose data, either wholly or in

part, or shall defer such disclosure, if a legal provision or an overriding

public or private interest prevents it.

b. **Intercantonal disclosure of data**

The Synodal Council decides on the intercantonal disclosure of data pursuant to §§ 8–10.

1. The Synodal Council may grant access to the register, using the electronic retrieval procedure, to organizations and legal entities under public and private law entrusted with the fulfillment of ecclesiastical tasks.

2. Anyone wishing to access the register in accordance with para. 1 must demonstrate that the conditions for data disclosure are met. Applicants must specify

a. the legal basis for the fulfillment of the task for which they require the data,

b. the organizational unit to which the data is to be disclosed,

c. the identifiers and characteristics they wish to access.

3. Applicants must confirm in writing and guarantee that the requested data will only be used for ecclesiastical or non-profit purposes and will not be disclosed to third parties.

4. Applicants determine whether they wish to retrieve the data electronically from the register and be notified of data changes.

c. to authorities, bodies, and organizations via retrieval procedure

1 The Synodal Council examines and decides on requests for examination and data access via the retrieval procedure according to § 18. It may request further information from the applicants and subject access to conditions and requirements.

**2 The Synodal Council restricts access such that only the data necessary for the pursued purpose is disclosed.**

**3 The restriction of access in terms of locality is based on the local jurisdiction of the applicants and the pursued purpose.**

**4 The Synodal Council may refuse access if a legal provision or an overriding public or private interest precludes it, or if the costs appear disproportionate to the pursued purpose. In its decision, it particularly considers the type of data and the number of annual retrievals.**

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182.14 Ordinance - Register of Members and Other Persons

The Synodal Council and the Church Boards may use the data

according to §§ 8-10 for the purpose of carrying out statistical surveys.

Statistical

Purposes

Existing

Data

Cost

Assumption

Relationship to the

Ecclesiastical

Data Protection

Regulation

Section 4: Transitional and Final Provisions

If parish congregations, at the time this Ordinance comes into force, have data in their electronic systems according to §§ 8 and 9, they shall record it in the Register.

The Corporation shall bear the costs of the parishes for

a. the technical setup of the parishes' access to the register,

b. the entry of data according to § 21 in the register.

Data Protection Regulations of 6 December 1995

... If the provisions of these Regulations contradict each other, the provisions of these Regulations shall prevail.

1 OS 77, 203; ABI 2021-12-07.

2 Entry into force: 1 May 2022.

3 LS 142.1.

4 LS 170.4.

5 LS 180.7.

6 LS 182.10.

7 SR 831.10.