Organizational Ordinance of the Directorate of Building (BDOV) (BDOV)

The Building Directorate is divided into the following administrative units

a. General Secretariat (GS)

b. Offices

1. Building Department (HBA)

2. Civil Engineering Department (TBA)

3. Real Estate Department (IMA)

4. Office for Spatial Development (ARE)

5. Office for Waste, Water, Energy and Air (AWEL)

6. Office for Landscape and Nature (ALN)

c. Human Resources (HR)

Structure of the Directorate

2. Section: Organisation

A. Director

1 The Director carries the ultimate responsibility for the leadership, steering, and fulfillment of tasks within the Directorate. To this end, she or he particularly ensures the implementation of the Cantonal Council's legislative goals within the Directorate, establishes the legislative goals and the ordinary task and financial planning of the Directorate, approves plans and proposals from the administrative units, and supervises them.

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BDOV

2 She or he leads, as direct subordinates, the Secretary General, the Heads of Offices and Human Resources, and her or his Directorate Assistant.

Structure and

Tasks

B. General Secretariat

1. The General Secretariat is the general staff unit of the Directorate and is divided into the Staff, Finance and Controlling (F+C), Coordination of Construction and Environment (KOBU), Communication (BDkom), and Projects and IT (P+I) departments.⁹

2. The General Secretariat provides central services for the Directorate and supports and assists the offices and HR in fulfilling their tasks.

3. In particular, it coordinates the Directorate's internal bodies in cross-sectional areas, handles appeals against decisions of the offices as well as supervisory complaints against offices and municipalities, leads and participates in legislative projects, coordinates financial planning and accounting at Directorate level, coordinates building permits and conducts environmental impact assessments, ensures information and communication, is responsible for and organises IT in cooperation with outsourcing partners, bears overall IT responsibility for Directorate-specific applications, unless exceptions apply for individual administrative units, and develops and operates strategic instruments for project, process, and quality management.⁹

4. It also maintains a list of exclusions within the meaning of § 4 b of the Intercantonal Agreement on Public Procurement.

General Secretary

1 The Secretary General supports the Director in their entire area of responsibility, heads the Secretariat General and coordinates cooperation within the Directorate and across Directorates.

2 He or she represents the Director within the Directorate and, to this extent, is authorised to issue instructions to the heads of the administrative units.

3 He or she directly supervises the heads of departments of the Secretariat General and his or her assistants.

BDOV

C. Offices

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9 The offices of the Directorate fulfill in particular the tasks assigned to them by the legal system, carry out orders from the Director, prepare government and directorate business concerning them, and conduct their financial planning, accounting, and control within the framework of overarching guidelines.

D. Human Resources (HR)

The HR department is responsible for the entire personnel administration, tasks

of personnel development, and personnel controlling. In particular, its responsibilities include advising and supporting superiors and employees in all HR processes, developing and implementing the HR strategy within the directorate, managing occupational health, supporting administrative units in personnel law conflicts, and representing the directorate in personnel law disputes.

Decisions

1 The heads of the administrative units are responsible for personnel-

related decisions concerning their administrative unit up to salary grade 23. Decisions that mandatorily require a decision from the Directorate according to personnel law³ remain reserved. The details will be regulated in a directive from the Directorate.

2 The heads of the administrative units make personnel-related decisions with the involvement of HR.

3 For important personnel matters concerning employees in key positions, the head of the respective administrative unit shall inform the Director in advance.

E. Common Provisions for the Heads of the Administrative Units

1 Responsibility of

the Heads of

Administrative

Units

1 The heads of the administrative units bear the responsibility for the leadership, management, and task fulfillment of their respective administrative unit.

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Organizational

Regulations

2 They

a. implement internal and superordinate goals,

b. define the goals of the administrative unit,

c. regulate organizational matters,

d. conduct financial management and quality assurance,

e. ensure business control and traceability of administrative actions within the administrative unit,

f. inform the Director or Head of Department about matters of particular political significance, with substantial organizational, personnel, or financial implications,

g. ensure an effective internal control system (ICS).

3 They may delegate their own tasks to their deputy or other employees of the administrative unit for independent completion.

9 1 The heads of the administrative units shall regulate

in writing

a. their deputies, in consultation with the Director;

b. expenditure authorisations, the delegation of tasks and decision-

making powers, and shall communicate these regulations to the Director;

c. authorisation to issue instructions and accounting.

2 The administrative units shall maintain an up-to-date list of persons

authorised to issue instructions and accountants, with specimen signatures

and a specification of their detailed authorisations. They shall submit this

list to F+C for approval by the Secretary General and for forwarding

to the central treasury of the Building Directorate and to the Financial

Administration.

Management

Section 3: Leadership and Collaboration

1 The Directorate's management board comprises the Director, the Secretary-General, and the heads of the offices, HR, F+C, and BDkom.

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172.110.7

2 The management board

a. supports and advises the Director on matters concerning the leadership and fulfillment of the Directorate's tasks,

b. develops normative and strategic guidelines for cross-cutting tasks,

c.7 ensures information exchange within the Directorate and coordinates inter-office key projects.

3 Regular meetings and retreats of the management board shall take place.

1. **Reports by the Head of Department**

The Head of Department periodically conducts meetings (jour fixe) with members of the management. These meetings particularly address the following topics

a. Issuance of leadership, planning, and control tasks, as well as further assignments, by the Head of Department.

b. Reporting on the administrative unit based on key management figures from controlling (budget, accounts, annual report, HR controlling, etc.).

c. Project coordination and alignment for cross-cutting tasks.

d. Briefing on important projects (departmental project controlling), developments, specific incidents, and personnel matters.

2. The agenda and accompanying documents will be provided to the participants by the management member as early as possible, but no later than two days before the meeting. The administrative unit prepares minutes of the most important decisions and a list of pending items.

The head of the directorate periodically conducts a management meeting to provide orientation on current events, leadership and specialist topics, and for coordination and networking.

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**4. Section: Expenditure and its Implementation**

BDOV

Competencies

Budget Coverage

Form of Expenditure Approval

Decisions in the Procurement Procedure

Contracts for the Implementation of Procurement Decisions

1. Administrative units decide on new and tied expenditures as well as on procurements from third parties up to the amounts specified in the appendix.

2. The competencies also apply to contracts that lead to revenues.

3. Further delegation to persons outside the administration is not permitted. An exception is the further delegation to mandataries within the framework of a planner contract up to CHF 5,000. Further exceptions must be approved by the director.

4. The further delegation of competencies within the Nature and Heritage Protection Fund and the Monument Preservation Fund is carried out by the General Secretariat.

The responsibility for budget coverage lies with the respective administrative unit.

Expenses exceeding CHF 50,000 are approved by means of a reasoned disposition. For amounts up to CHF 50,000, the release of the accounting voucher by the authorized signatory is sufficient.

11 The administrative units responsible for the business

conduct procurement procedures independently within their competencies according to

Annex I. They issue the corresponding decisions.

1 The administrative units responsible for the business conclude the contracts for the implementation of the award decisions. A written contract must be concluded for amounts from CHF 50,000.9

2 Contracts must be signed with a double signature. Contracts that require public notarization are exempt from this.

3 Contracts can be signed with a qualified electronic signature in accordance with the Federal Act on Electronic Signatures of 18 March 2016.5 The Department of Construction issues a corresponding directive.10

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Section 5: Communication and Media

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**Information of Employees**

The Directorate provides employees with information of general interest, in particular via the intranet and by e-mail. Employees will be informed about significant decisions made by the Construction Directorate's Executive Board.

1 In matters of fundamental importance or significant political scope, the Director addresses the media. The BDkom supports them in this.

2 The administrative units and their employees may only address the media regarding matters and incidents within their area of responsibility after involving the BDkom. Responses to media professionals are coordinated by the BDkom.

**Competencies in Media Affairs**

**1 Media Releases and Conferences**

1 Media releases are drafted by the BDkom. They are distributed via the Communications Department of the Government Council.

2 Media conferences concerning topics of the Directorate are organized by the BDkom. The Director or the Head of the Administrative Unit, in consultation with the BDkom, decides on the content and participants. Invitations are issued by the State Chancellery.7

1 Logo, Designation of the Administrative Unit, Letterhead and External Appearance

The typeface is uniform for the entire Directorate and corresponds to the

Corporate Design of the Canton of Zurich.7

2 When employees of the Directorate appear in public,

the content and appearance of their presentation must correspond to the importance of the matter

and the function of the employees.

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6th Section: Final Provisions

1 Data Protection

The administrative units are responsible for ensuring that data protection

the requirements of data protection and the principle of public access and Public

are fulfilled within their area of responsibility.

2 If a request for access to information concerns the entire Directorate

or the remit of several administrative units of the Directorate,

it must be forwarded to the General Secretariat.

3 The General Secretariat decides on requests concerning the

disclosure of Government Council decisions passed before October 1,

2008.8

Access Principle

BDOV

Entry into force

1 OS 67, 307; Justification see ABI 2012-08-03.

2 LS 172.11.

3 LS 177.10 ff.

4 LS 611.2.

5 SR 943.03.

6 Inserted by Decree of 8 December 2015 (OS 71, 63; ABI 2015-12-18). In

force since 1 March 2016.

7 Version according to Decree of 8 December 2015 (OS 71, 63; ABI 2015-12-18). In

force since 1 March 2016.

8 Inserted by Decree of 29 October 2020 (OS 75, 558; ABI 2020-11-06). In

force since 1 January 2021.

9 Version according to Decree of 29 October 2020 (OS 75, 558; ABI 2020-11-06). In

force since 1 January 2021.

10 Inserted by Decree of 12 January 2024 (OS 79, 45; ABI 2024-01-26). In force

since 1 March 2024.

11 Version according to Decree of 12 January 2024 (OS 79, 45; ABI 2024-01-26). In force

since 1 March 2024.

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Annex¹¹

Overview of Expenditure Authorisations

Heads of Offices

and the General Secretariat

Expenditure Authorisations up to CHF

one-off recurring

annually

Director of the Department

Expenditure Authorisations up to CHF

one-off

recurring

annually

Area

New or tied expenditures

≤500 000

≤100 000

≤1 Mio.

≤200 000

Tied recurring expenditures

to be charged to one of the accounts

listed in Annex 1 FCV4

≤500 000

>500 000

(unlimited

upwards)

Tied expenditures, provided they are

authorised pursuant to one of the

provisions listed in Annex 2 FCV4

≤500 000

≤500 000

>1 Mio.

(unlimited

upwards)

>500 000

(unlimited

upwards)

Lease, building lease and tenancy agreements

(IMA only)

≤200 000

≤200 000

Commitments of investment

contributions

≤500 000

≤1 Mio.

Commitments for municipal

water engineering projects

≤1 Mio.

≤1 Mio.

Awarding of contracts to third parties

≤1 Mio.

≤200 000

≤1 Mio.

≤200 000

Awarding of contracts

in connection with

cantonal buildings

≤4 Mio.

≤4 Mio.

Conducting legal proceedings and

concluding settlements up to a

disputed value of

≤500 000

≤1 Mio.

Transfer of administrative assets

no longer required into financial

assets and their disposal

≤500 000

≤1 Mio.

Transfer of administrative real estate

no longer required into financial assets

(IMA only)

≤1 Mio.

≤1 Mio.

Conclusion and execution of real

rights (IMA only)

≤1 Mio.

≤1 Mio.

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