Organizational Ordinance of the Directorate for Economic Affairs (OO EA) (OVVD)

1 This Ordinance governs the principles of the organization Scope of Application

and the rules of procedure of the Department of Economic Affairs.

2 For the Directorate of the Zurich Transport Network (ZVV), it applies

directly where expressly mentioned, and mutatis mutandis to the extent compatible with

its functions and tasks according to the PVG. It has direct

application in particular in administrative matters concerning

personnel and budget management, and for matters that, within the meaning

of Art. 6 para. 3 of the ZVV Rules of Procedure, are reserved for the Government Council or

the Directorate.

1 The Directorate is divided into the following administrative units

a. General Secretariat (GS)

b. Offices

Office for Labour (AFA)

Office for Mobility (AFM)

Office for Economic Affairs (AWI)

2 The Directorate of the Zurich Transport Network (ZVV) is administratively assigned.

1.4.24-124

1

172.110.4

Organisational Ordinance of the Department of Economic Affairs

Part 2: Organisation

A. Head of the Directorate

Position and Duties

Subordinations

**Breakdown of the translation and legal terminology considerations:**

* **"1 Die Direktion gliedert sich in folgende Verwaltungseinheiten:"**

* "Die Direktion" -> "The Directorate" is the standard legal/administrative term for such a body.

* "gliedert sich in" -> "is divided into" or "is structured into" are appropriate. "is divided into" is more direct and common.

* "folgende Verwaltungseinheiten" -> "the following administrative units". "Verwaltungseinheiten" translates directly to "administrative units" and is the correct legal/governmental term.

* **"Gliederung"** (in the margin next to the "1") -> "Breakdown" or "Structure". I placed it on the same line as the start of the sentence to maintain the visual flow of the original, as it appears to be a heading or marginal note for the paragraph. Given its context as a heading, "Breakdown" is more fitting for explaining how something is structured.

* **"a. Generalsekretariat (GS)"**

* "Generalsekretariat" -> "General Secretariat" is the standard translation.

* **"b. Ämter:"**

* "Ämter" -> "Offices". This refers to governmental or administrative offices/departments.

* **"Amt für Arbeit (AFA)"** -> "Office for Labour (AFA)"

* **"Amt für Mobilität (AFM)"** -> "Office for Mobility (AFM)"

* **"Amt für Wirtschaft (AWI)"** -> "Office for Economic Affairs (AWI)". "Wirtschaft" can be "economy" or "economic affairs". "Economic Affairs" sounds more formal and appropriate for a governmental office name.

* **"2 Die Direktion des Zürcher Verkehrsverbundes (ZVV) ist administrativ angegliedert."**

* "Die Direktion des Zürcher Verkehrsverbundes (ZVV)" -> "The Directorate of the Zurich Transport Network (ZVV)". "Verkehrsverbund" literally means "transport association/network". "Transport Network" is a common and clear translation for such entities in an urban/regional context.

* "ist administrativ angegliedert" -> "is administratively assigned" or "is administratively affiliated/subordinate". "Assigned" or "affiliated" conveys the sense of being attached or linked administratively without necessarily implying direct subordination in all functions, which "angegliedert" often suggests. "Assigned" is a clear and concise option.

* **Marginalia/Footnotes:**

* "1.4.24-124" and "1" (below it) and "172.110.4" are likely document numbers or classification codes, so they are kept as is.

* **Main Title:**

* **"Organisationsverordnung der Volkswirtschaftsdirektion"**

* "Organisationsverordnung" -> "Organisational Ordinance". "Verordnung" is an "ordinance" (a type of regulation/decree), and "Organisations-" specifies its nature.

* "der Volkswirtschaftsdirektion" -> "of the Department of Economic Affairs". "Volkswirtschaftsdirektion" is a common term for a governmental department responsible for the economy or economic affairs in German-speaking countries. "Department of Economic Affairs" is the most fitting translation.

* **Section Titles:**

* **"2. Teil: Organisation"** -> "Part 2: Organisation".

* **"A. Direktionsvorsteherin oder Direktionsvorsteher"** -> "A. Head of the Directorate". "Direktionsvorsteherin oder Direktionsvorsteher" means "Female Head of the Directorate or Male Head of the Directorate," which is often abbreviated to "Head of the Directorate" in English, as English doesn't typically gender job titles in this way.

* **"Stellung und Aufgaben"** -> "Position and Duties". "Stellung" is "position" or "status," and "Aufgaben" is "tasks" or "duties." "Position and Duties" is standard.

* **"Unterstellungen"** -> "Subordinations". This refers to entities or functions that are subordinate to the Directorate or the Head of the Directorate.

1 The Head of Department bears the ultimate responsibility for the leadership and management of the Department and the fulfillment of its tasks. He or she

a. ensures the implementation of the Cantonal Government's legislative goals within the Department,

b. determines the Department's legislative goals and its regular task and financial planning,

c. approves plans and proposals from the administrative units,

d. assigns tasks and competencies to the administrative units,

e. supervises the administrative units,

f. ensures the Department's enforcement and judicial tasks,

g. leads those directly reporting to him or her and defines the Department's management instruments.

2 He or she is supported by the Departmental Assistant in administrative matters, including scheduling.

15 The Head of the Department shall have as directly subordinate staff the Secretary General, the heads of the administrative units, and the Department Assistant. The Director of the ZVV is subordinate in accordance with § 2 para. 2.

B. Secretariat General

Tasks and Structure

1. The General Secretariat serves as the general staff unit and service

centre for the Directorate. It

a. supports the Director or Directress,

b. supports and assists other administrative units in the

performance of their duties, particularly by contributing

the Directorate's perspective,

c. performs tasks of the Directorate unless assigned to another

administrative unit,

d. represents the Directorate in the coordination bodies of the

Directorates according to §§ 68 et seq. VOG RR3,

e. chairs the directorate-internal coordination committees in cross-

sectional areas,

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Organisational Ordinance of the Directorate for Economic Affairs

172.110.4

f. exercises oversight in the subject areas assigned to the Directorate

for Economic Affairs by the legal order.

2. The General Secretariat is divided into the departments of Legal and

Specialist Services, Finance and Controlling, Digitalisation, Information

and Logistics, Communication, and Human Resources. Their respective

heads, together with the Secretary General, form the management board

of the General Secretariat.

1. The Secretary General supports the Director, manages the General Secretariat and coordinates cooperation within the Directorate and across Directorates. He or she is supported by the Secretariat of the General Secretariat (SEK) in administrative matters.

2. He or she represents the Director within the Directorate and, to that extent, is authorized to issue directives to other administrative units. § 19 remains reserved.

3. As head of the General Secretariat, he or she performs the following tasks in particular

a. representation,

b. setting goals and managing the tasks of the General Secretariat,

c. implementing internal and overarching goals,

d. regulating organizational matters,

e. human resources management,

f. allocation and control of Directorate affairs,

g. controlling,

h. quality management,

i. coordinating cooperation within and outside the administration,

j. tasks as instructed by the Director,

k. participation in or leadership of inter-Directorate and intra-Directorate projects and working groups.

4. He or she may, in agreement with the Director, delegate his or her own tasks to his or her deputy for independent execution.

5. As a direct subordinate, he or she leads the Deputy Secretary General and the other members of the General Secretariat's management board.

Deputy Secretary General

Legal and Specialist Services (FRD)

Finance and Controlling (F&C)

172.110.4

Organizational Ordinance of the Directorate for Economic Affairs

**12 The Deputy Secretary-General manages the Legal and Specialist Services and the Secretariat of the General Secretariat, assumes permanent deputy duties from the Secretary-General by agreement, and represents the Secretary-General in the event of their absence or inability to act.**

13

1 The Specialist and Legal Services Department performs, in particular, the following tasks:12

a. formal and substantive preliminary review of Directorate matters,

b. systematic observation of social, legal, and political developments insofar as they concern the Directorate,

c. legal and specialist support for the Director or Directress as well as the administrative units,

d. administration of justice on behalf of the Department of Economic Affairs and the conduct of appeal proceedings against such appeal decisions,

e. participation in or leadership of inter-departmental and intra-departmental projects and working groups.

2 The Head of Department, together with the person responsible for the case processing, signs appealable orders in the areas of responsibility according to paragraph 1 letter d on behalf of the Directorate. Procedural orders of subordinate importance are signed by the case officers on behalf of the Directorate.

3 The individual policy areas are supervised by specialist advisors. These ensure the exchange of information between the offices and the Directorate. They advise, provide information, make recommendations, process Directorate matters with interfaces to multiple administrative units, and handle appeals.

12 1 The Finance and Controlling Division performs, in particular,

the following tasks

a. Coordination of accounting and controlling at the Directorate level;

b. Management of accounting for the General Secretariat;

c. Advice and expert support to the Director and the administrative

units on financial legal and financial policy matters;

d. Management support in all aspects of controlling at the Directorate

level, as well as maintenance and further development of the

Directorate's controlling system, including a management

information system in the strategic and operational areas;

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Organisational Ordinance of the Directorate for Economic Affairs

172.110.4

e. Coordination, review, and reporting in connection with risk

management and the Internal Control System at the Directorate level;

f.13

g. Participation in or leadership of inter-directorate and intra-

directorate projects and working groups.

2 For the performance of its tasks, Finance and Controlling may issue

instructions to the offices with completion specifications.

12 1 The Communications Department (COM) performs the

following tasks in particular

a. Development and implementation of the communications strategy;

b. Advice and professional support to the Director in all matters

related to the media, including communications planning;

c. Media relations (media releases, talking points, media conferences

and media discussions, creation of a press review);

d. Drafting, coordinating, and editing of presentations, welcome

addresses, articles, and other contributions;

e. Internal departmental communication;

f. Advice and support to the Directorate in communication and

media matters;

g. Design and updating of the Directorate's internet and intranet

pages;

h.13

i. Participation in or leadership of inter-departmental and

intra-departmental projects and working groups.

2 The Head of the Department is the Communications Officer of the

Directorate. To fulfill the tasks for the Directorate, they may assign

tasks to the offices with completion specifications.

15 1 The HR Department performs, in particular, the following tasks: Human

a. Advising and supporting managers and employees in all HR processes;

b. HR administration, operational HR management, and HR controlling;

c. Personnel development measures and initial and continuing training;

d. Developing and implementing the HR strategy within the Directorate;

Resources (HR)

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172.110.4 Organizational Ordinance of the Directorate for Economic Affairs

e. Case management;

f. Supporting administrative units in employment law disputes;

g. Supporting cultural and organizational development;

h. Representing the Directorate in employment law litigation;

i. Participating in or leading inter-directorate and intra-directorate projects and working groups; project-related support for the Directorate’s administrative units.

2 Administrative units make employment law decisions with the involvement of HR.

3 For important personnel matters concerning employees in key positions, the head of the relevant administrative unit shall inform the Director in advance.

4 The Head of HR represents the Directorate for Economic Affairs in the Conference of Heads of Human Resources (HRK).

5 Responsibilities and competencies in the HR area shall be regulated in a Directorate decree.

Digital

Transformation

and Organization (DTO)

15 1 The DTO Division performs the following tasks in particular

a. Overall management of the Directorate's Digital Transformation,

b. Support and advice for projects,

c. Support for procurements and contracts for specialized applications,

infrastructure, and movable assets,

d. Support throughout the entire lifecycle of applications,

e. Support for process optimization,

f. Advice and support, particularly regarding information security,

data management, occupational safety, or technical data protection,

g. Cultivation of customer relationships with the Office for Information Technology,

h. Participation in or leadership of cross-directorate and intra-directorate

projects and working groups, project-related support for the

organizational units of the Directorate.

2 The Head of the DTO Division may issue assignments with completion

requirements to the administrative units for the fulfillment of tasks.

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Organizational Ordinance of the Directorate for Economic Affairs

C. Offices

172.110.4

1 The structure of the offices is set out in Appendix 1.

2 They process the areas of responsibility assigned to them by the legal system. In addition, they execute mandates from the Head of the Department and participate in the preparation of government business as well as in inter-administrative and internal departmental projects.

1 The Head of the Office bears ultimate responsibility for leadership, management, and task fulfillment. In particular, they perform the following duties

a. Representation,

b. Setting goals and managing task fulfillment,

c. Implementing internal and overarching objectives,

d. Regulating organizational matters,

e. Leading directly subordinate personnel,

f. Controlling,

g. Quality management,

h. Coordinating cooperation within and outside the administration,

i. Ensuring business control and the traceability of administrative actions within the Office.

2 In consultation with the Director, they shall formally establish for the Office

a. Structure,

b. Reporting lines and deputies,

c. Delegation of tasks and decision-making powers,

d. Signing authorities and competencies of employees,

e. Responsibilities for communication.

Structure

and Duties

of Office

Heads

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172.110.4 Organizational Ordinance of the Department of Economic Affairs

Part 3: Leadership and Cooperation

A. Management Instruments of the Department

Executive

Management

Office Meetings

and Directorate

Meeting ZVV

14 1 The Directorate's management consists of the Director, the Secretary-General, their deputy, the Directorate's Communications Officer, and the heads of the offices and the ZVV. Other individuals may be consulted on specific topics.

2 Its tasks include, in particular, the following

a. Supporting and advising the Director on the strategic leadership and fulfilment of the Directorate's tasks;

b. Developing guidelines for the Directorate's cross-sectional areas (Human Resources, Digital Transformation, Finance and Controlling, Communication, and Business Administration);

c. Exchanging information on matters and coordinating projects that are significant for all administrative units.

12 1 The Head of Department conducts periodic meetings with the offices. These serve to define the general conditions for the offices' independent task fulfilment and include, in particular, the following thematic areas

a. leadership, planning, and control tasks, as well as the assignment of mandates by the Head of Department,

b. project coordination and a unified approach to cross-cutting tasks in the areas of human resources, finance, resource management, controlling, information management, and communication,

c. reporting on the offices based on controlling key performance indicators,

d. briefing on important projects, developments, special incidents, and personnel matters from the offices and their environment,

e. parliamentary business.

2 She or he conducts periodic departmental discussions with the Director of the ZVV. These include, in particular, the following topics from the ZVV's area of responsibility

a. business of the Transport Council and the ZVV,

b. strategic and political projects in the area of infrastructure,

c. general conditions and political environment,

d. parliamentary business,

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Organisational Ordinance of the Department of Economic Affairs

172.110.4

e. business according to the target agreement between the Head of Department and the Director of the ZVV,

f. briefing on important projects, developments, special incidents, and personnel matters from his or her environment.

3 In addition to the Head of Department, the Secretary General, the Head of the Office or the Director of ZVV, representatives of the Specialised and Legal Services and Communication divisions, and other persons as needed, shall participate.

4 The offices and the ZVV prepare an agenda in a timely manner. They incorporate the agenda requests of the Head of Department and the General Secretariat. They transmit the meeting documents to the participants in a timely manner. Decision-making bases shall include a proposal and a justification.

5 The Head of Department presides over the meeting; in case of absence, the Secretary General presides.

6 The meeting dates for the entire year are set early by the Departmental Assistant. Additional meetings can be arranged as needed.

1 The Head of Department conducts periodic executive meetings with the heads of the administrative units as well as with the Director of the ZVV.

2 The dates are set well in advance for the entire year. Additional meetings can be arranged as needed.

1 Businesses are transmitted between the administrative units and the chain of command of the Directorate Management in both directions via the official channels. It leads through the General Secretariat and the heads of the administrative units. The processes are determined by the Secretary General in agreement with the parties involved in the procedure.

2 In cases of particular urgency, direct transmission to the final addressee is permissible. The skipped levels will be informed immediately and provided with copies.

3 Important decisions, especially those with significant legal or financial implications, are prepared according to the four-eyes principle.

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Competence of the Director

Competence of the Administrative Units

172.110.4

B. Competencies

Organizational Ordinance of the Department of Economic Affairs

1 The following matters generally fall within the competence of the Director (head of department) and, in their absence, within the competence of their deputy in the Cantonal Government:12

a. Correspondence with the cantonal or federal parliament (including commissions),

b. Correspondence with members of the Federal Government and other cantonal governments,

c. Correspondence with the other members of the Cantonal Government,

d. Correspondence with the State Chancellor,

e. Correspondence with associations and other politically important bodies and organizations from within Switzerland and abroad,

f. Correspondence with administrative units, insofar as the topics to be dealt with are reserved for the members of the Cantonal Government,

g. Concluding contracts for which the Cantonal Government has granted authorization,

h. Orders and general instructions of particular significance to the administrative units.

2 For the ZVV, paragraphs 1 lit. b, c, d, f and g apply mutatis mutandis. The Director of the ZVV shall provide information on contacts according to paragraph 1 lit. a and e within the framework of the departmental discussion.

1 Decisions by the administrative units shall be made in their own name, insofar as provided by the legal system or these regulations. In the event of changes in practice, or in matters of fundamental, prejudicial or particular political significance, consultation with the Director shall be sought in advance in every case. In cases of doubt, the Secretary-General shall be consulted.

2 They shall make decisions in the name of the Directorate in the areas of responsibility assigned to them by the legal system or in accordance with Annex 2. They may delegate these powers in consultation with the Director.

3 They shall conduct appeal proceedings against orders within their area of competence or against orders they have made in the name of the Directorate, in the name of the Directorate.

Organisational Ordinance of the Directorate for Economic Affairs 172.110.4

4 If the Directorate is tasked with preparing the decision in appeal proceedings before the Government Council, the administratively competent administrative unit shall issue the orders in accordance with Article 4, paragraph 1 of the Ordinance on Appeal Proceedings before the Government Council⁴ in the name of the Directorate.

11 The planning and management of the Transport Fund shall be carried out by the Directorate of the ZVV. For expenditure authorizations concerning commitment appropriations at the expense of the Transport Fund, the expenditure authorizations pursuant to § 21 shall apply mutatis mutandis.

C. Expenditure

15 1 The spending authority of the Director of the Department or

the Head of the Department, as well as the heads of the administrative Spending

units, is determined according to Annex 3. authority

2 Spending authority of the administrative units according to

special provisions remains reserved.

3 In the event of absence, the Director of the Department or the

Head of the Department shall be represented by the Secretary General.

**15 The Administrative Units Regulate Internal Expenditure – Regulation of

Competencies in Consultation with the Finance and Controlling Department, Expenditure –

within the General Secretariat. This department then forwards them to Financial Control. Competencies**

The responsibility for concluding contracts for the implementation of expenditure authorizations, in particular for awarding contracts to third parties, is determined by the expenditure competencies for tied expenditure.

Concluding Contracts for the Implementation of Expenditure Authorizations

Financial obligations in the form of contracts or dispositions must be signed with a double signature. The line manager signs on the left, the person responsible for the matter signs on the right.

Double Signature

15 1 Expenditures are approved by order of the competent authority

or by the signature of the authorized person on the invoice.

Form of

Expenditure

Approval

1.4.24-124 11

172.110.4

Organisational Ordinance of the Department of Economic Affairs

2 The signature on the invoice shall be deemed as expenditure approval in the following

cases

a. Expenditures up to CHF 10,000,

b. Payments based on judgments and decisions of appeal bodies,

c. Legally prescribed taxes and fees,

d. Internal clearings.

Principle

Part 4: Communication and Principle of Publicity

1 Public relations are handled by the administrative units

within their respective areas of responsibility, subject to

any deviating provisions in this Ordinance. They carry out and regulate their public

relations activities in accordance with the principles of public transparency and within

the framework of the Government Council's guidelines. Communication shall be

active, transparent, and objective. The administrative units shall timely inform

the Communications Officer of the Directorate

of received media inquiries concerning the

Directorate and, in particular, the Head of the Directorate, or those with a political component, as well as

of upcoming public relations activities. The Communications

Officer may issue directives to ensure coherent communication.12

2 The Head of the Directorate is responsible for matters of particular

significance. Consultation with the Communications Officer of the

Directorate is therefore mandatory when information

a. extends beyond one's own area of expertise,

b. contains a political component,

c. cannot be assessed (political or technical significance),

d. concerns interviews and major publications,

e. occurs in crisis situations.

3 Communication with the Cantonal Council and political

parties shall be exclusively through the Head of the Directorate or

on their behalf. Corresponding contacts shall be forwarded to the Head of the

Directorate.

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Organisational Ordinance of the Department of Economic Affairs

172.110.4

4 The Head of the Directorate is responsible for communication on the topic of

"Airport". All related inquiries shall be forwarded to the Communications Officer.

**12 1 Media Releases and Media Conferences**

1 Media releases from the Directorate shall be drafted or approved by the Communications Officer. They shall be distributed through the Communications Department of the Government Council.

2 Media conferences concerning topics of the Department of Economic Affairs shall be organized by the Communications Officer. Media conferences on other topics must be agreed upon in advance with the Communications Officer. The Director shall decide on the content and participants. Documents for media conferences must be submitted to the Communications Officer in advance. Invitations shall be issued by the State Chancellery.

1 Logo, designation of the administrative unit, letterhead, and overall visual identity are uniform. Exceptions are made for the logos of the Regional Employment Centers (RAV).

2 When designing internet and intranet presences, the specifications of the Government Council must be observed.

3 Presentations shall be created based on templates provided by the Directorate.

4 When employees appear in public, the content and appearance of their presentation must correspond to the significance of the matter and the function of the employee.

The ZVV Directorate is independent in the areas according to §§ 26, 27 and 28 of the ZVV, insofar as no areas are affected for which the Government Council or the Directorate for Economic Affairs is substantively or politically responsible. If matters concerning the Government Council or the Directorate for Economic Affairs are affected, the communication officers of the Directorate and the ZVV shall coordinate in advance.

The administrative units are responsible for ensuring that the requirements of the principle of public access are met within their area of competence. If a request concerns matters of the entire Directorate or the scope of duties of several administrative units within the Directorate, it must be forwarded to the General Secretariat. The General Secretariat ensures a uniform implementation of the principle of public access within the Directorate.

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172.110.4

Organizational Ordinance of the Directorate for Economic Affairs

Use of Information subject to Official Secrecy

It is prohibited for employees to use information that falls under official secrecy to obtain a personal advantage for themselves or others. They shall not give recommendations or advice based on such information. This applies in particular when the disclosure of non-publicly known information could influence the value of securities and foreign currencies in an unforeseeable manner.

Implementation

Entry into Force

5. Part: Final Provisions

12 The administrative units shall issue the regulations in accordance

with this Ordinance and publish them on the internet.

This Ordinance enters into force on 1 May 2010. It replaces

all directives governing areas that are also regulated in this Ordinance.

1 OS 65, 444.

2 LS 172.1.

3 LS 172.11.

4 LS 172.15.

5 LS 611.2.

6 LS 740.1.

7 LS 740.4.

8 Version according to Decree of 10 March 2011 (OS 66, 356; ABI 2011, 901). In force

since 1 May 2011.

9 Inserted by Decree of 15 March 2013 (OS 68, 217; ABI 2013-03-28). In force

since 1 July 2013.

10 Version according to Decree of 15 March 2013 (OS 68, 217; ABI 2013-03-28). In force

since 1 July 2013.

11 Inserted by Decree of 23 September 2021 (OS 76, 456; ABI 2021-10-01).

In force since 1 October 2021.

12 Version according to Decree of 23 September 2021 (OS 76, 456; ABI 2021-10-01).

In force since 1 October 2021.

13 Repealed by Decree of 23 September 2021 (OS 76, 456; ABI 2021-10-

01). In force since 1 October 2021.

14 Inserted by Decree of 14 December 2023 (OS 79, 15; ABI 2023-12-22). In

force since 1 January 2024.

15 Version according to Decree of 14 December 2023 (OS 79, 15; ABI 2023-12-22). In

force since 1 January 2024.

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Organizational Ordinance of the Department of Economic Affairs

Appendix 1: Structure of the Offices15