Organizational Ordinance of the Directorate of Security (OV DS) (OVDS)

¹ This Ordinance governs the principles of the organization's scope

and the rules of procedure of the Security Directorate.

² Not covered, subject to Article 3, paragraph 3 of the Ordinance,

is the building insurance as an independent public law institution

(Law on Building Insurance of March 2, 1975; GebVG6).

The Ordinance creates the conditions for the fulfillment of the following Directorate goals

competent, professional, solution-oriented, and economic performance of tasks,

networked and effective cooperation with all stakeholders within and outside the Directorate.

2. Organization

¹ The General Secretariat forms the Directorate Staff. It provides leadership support for the Director, coordinates and supports the fulfillment of tasks by the subordinate administrative units, and fulfills the tasks of the Directorate that are not assigned to any administrative unit.

General Secretariat

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172.110.2

Organisational Ordinance of the Security Directorate

² The General Secretariat is divided into the following business areas

Information,

Legal Service,

Human Resources,

Finance/Controlling/IT/Logistics.

³ The Building Insurance has a dedicated professional contact person within the Legal Service.

⁴ The individual business areas are subordinate to the Secretary General.

**Organizational Ordinance of the Security Directorate**

**172.110.2**

1 The Security Directorate is structured into the following administrative units

a. Offices

Cantonal Police,

Road Traffic Office,

Migration Office,

Office for Military and Civil Protection,

Social Welfare Office,

Sports Office;

b. Appeals Department;

c. Enforcement tasks

Passport Office,

Calibration Offices,

Areas of Trade Licences and Authentications.

2 The administrative units

fulfill the tasks assigned to them by the legal order,

carry out assignments from the Directorate,

contribute to the preparation of government business concerning them,

contribute to legislative projects or lead such projects.

3 The Appeals Department processes appeals against first-instance decisions issued in their own name by the administrative units of the Directorate.

4 The determination of calibration districts is made by decision of the Head of the Directorate.

5 Authentications are carried out on behalf of the State Chancellery (cf. List of Authorities Competent for Authentication, approved by the Federal Council on 21 December 1972; Art. 53 lit. f in conjunction with Annex 2 item 2.2 lit. c VOG RR3).

1 The heads of the offices and the Appeals Department are subordinate to the Director.

2 The heads of enforcement tasks are subordinate to the Deputy Secretary-General. Excluded from this are the Eichämter (verification offices), for which he/she ensures the corresponding oversight.7

1 The administrative units shall inform the Directorate (Director, Orientation

General Secretariat) sufficiently early about significant of the Directorate

and politically relevant events, so that the latter can act proactively. Before decisions of particular importance within their own area of responsibility, they shall consult with the Directorate.

2 They shall inform the Directorate about petitions received by them and their intended resolution.

1 The financial and personnel administration, as well as the IT services for the appeals department and enforcement tasks (with the exception of the Weights and Measures Offices), are performed by the General Secretariat.7

Financial and

personnel administration

and IT services

for the Appeals

Department

and enforcement

tasks performed

by the General

Secretariat

2 The General Secretariat may, with the approval of the Head of the Department, take over corresponding tasks from the offices.

3. Competencies and Signature Authority

1 The administrative units have in cases according to decision-

1 Expenditure Powers of the General Secretariat and

the Administrative Units within the scope of Article 39 of the Financial

Controlling Ordinance (FCO) of 5 March 20085 are governed by the Annex

to this Ordinance. If the stipulated maximum amounts are exceeded,

the Head of Department shall decide on the expenditure.

2 Expenditure powers of the administrative units in accordance with

special provisions in individual subject-specific enactments remain reserved.

1 The offices issue personnel decisions for their employees, unless a decision by the Directorate is required according to personnel law or other superordinate law. The following personnel decisions, which fall within the competence of the Directorate (Director/head of department, General Secretariat), are excepted

a. Decisions concerning dismissals involving severance payments,

b. Decisions pursuant to § 12 para. 1 of the Implementing Ordinance to the Personnel Act of May 19, 19994 for employees from salary grade 21,

c. Decisions for the heads of the offices.

2 Personnel decisions for the staff of other administrative units and the General Secretariat are issued by the Directorate (Director/head of department, General Secretariat).

3 The determination, amendment, and supplementation of staffing plans are made by the Director/head of department upon application by the administrative units.

4 The competence of the Government Council remains reserved.

1 The Director General shall regulate in writing the signatory authority for decisions of the General Secretariat, the Appeals Division, and enforcement tasks (including responsibility for expenditures).

2 The Heads of Offices shall regulate in writing the signatory authority for decisions within their area of responsibility (including responsibility for expenditures). These regulations shall be communicated to the General Secretariat.

3 For the conclusion of contracts, dual signatures must be used.

4. Communication and Principle of Public Access

1 The coordination of media work is incumbent upon the Communications Officer of the Directorate.

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Organizational Ordinance of the Security Directorate

172.110.2

The Director is responsible for the communication of matters and events of particular significance, including those with political content.

1. The General Secretariat and Administrative Units

The General Secretariat and administrative units shall process requests for access to information in accordance with the Act on Information and Data Protection (IDG) of 12 February 2007 in their respective areas of responsibility. The competence for issuing rulings is determined by Section 8 of this Ordinance.

2. If a request concerns matters pertaining to the entire Security Directorate or the areas of responsibility of multiple administrative units, it shall be forwarded to the General Secretariat. In cases of doubt, the administrative units shall consult with the General Secretariat.

Requests for Access to Information

5. Final Provisions

Further details on the cooperation between the Directorate and administrative units, on workflows, and on communication within the Security Directorate and externally will be regulated in supplementary instructions and guidelines.

**Guidelines**

**Entry into Force**

1 OS 67, 574; For justification, see ABI 2012-10-12.

2 LS 170.4.

3 LS 172.11.

4 LS 177.111.

5 LS 611.2.

6 LS 862.1.

7 Version in accordance with Ordinance of 28 January 2014 (OS 69, 111; ABI 2014-02-07). In

force since 1 March 2014.

8 Version in accordance with Ordinance of 16 May 2017 (OS 72, 370; ABI 2017-05-26). In force

since 1 July 2017.

9 Version in accordance with Ordinance of 16 May 2017 (OS 72, 370; ABI 2017-05-26). In force

since 1 January 2018.

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172.110.2

**Appendix**

**Spending Authorities**

**Organizational Ordinance of the Department of Security**

1. The General Secretariat and the Offices have the following spending authorities within the framework of the budget and the necessary resolutions

Type of Expenditure

New or committed one-off expenditures

New or committed recurring expenditures

Committed recurring expenditures, provided

they are to be booked to one of the accounts

listed in Appendix 1 FCV5

(excluding accounts 3133, 3153, 3158)

Accounts 3133, 3153, 3158

Committed one-off or recurring expenditures,

provided they are approved based on one of

the provisions listed in Appendix 2 FCV

Amount

up to CHF 250,000

up to CHF 50,000 per year

unlimited

up to CHF 200,000 per year

unlimited

2. The Appeals Division and the Passport Office have the following spending authorities within the framework of the budget and the necessary resolutions

Type of Expenditure

New or committed one-off expenditures

New or committed recurring expenditures

Committed recurring expenditures, provided

they are to be booked to one of the accounts

listed in Appendix 1 FCV

Committed one-off or recurring expenditures,

provided they are approved based on one of

the provisions listed in Appendix 2 FCV

Amount

up to CHF 100,000

up to CHF 20,000 per year

up to CHF 80,000 per year

up to CHF 80,000 per year

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Abs. 1 VOG RR³ at first instance in its own name.

authorities

2 First-instance dispositions of the General Secretariat are issued

in the name of the Directorate, those of the Attestations Division in

the name of the State Chancellery.9

3 The Appeals Division issues procedural orders, provisional measures,

and decisions for the cases it receives in the name of the Directorate.

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172.110.2 Organisational Ordinance of the Security Directorate

Finance

Personnel

Signature

regulations

Principles