Ordinance on the Reference Database for Natural Persons (OBDR-PP) - Purpose and Scope (VRDB-NP)

1. This Regulation contains the implementing provisions for the Reference Database for Natural Persons (hereinafter: RDB-NP) pursuant to the Act on Reference Databases and the Harmonization of Personal, Operational, Corporate, Building, and Housing Registers (GRDB).

2. This Regulation applies to

a) the RDB-NP and the data contained therein;

b) the source databases of the RDB-NP;

c) the links between the RDB-NP and the other RDBs.

3. Federal regulations remain reserved.

1. For the purposes of this regulation, "lawful systematic user" means: the status granted by the Central Compensation Office (hereinafter: CCO), which recognizes the user's authorization to use the AHV number (hereinafter: AHVN13) in accordance with the Federal Act on Old-Age and Survivors' Insurance (AHVG).

1. The RDB-NP contains the data listed in Article 6 RHG.

2. The RDB-NP includes the following elements, which are detailed in Annex 1

a) the unique cantonal identifier in conjunction with the AHVN13;

b) the data for identifying the natural person and their spouse or registered partner;

c) the information regarding residence or stay in Valais;

d) the information on authorized representatives;

e) the contact details;

f) the information related to a secondary residence.

1. The data of natural persons recorded in the RDB-NP shall be retained according to their status

a) Data with the status "active" are available in the RDB-NP;

b) Data with the status "inactive" shall be retained for 10 years; after this period, their destruction is documented in a protocol.

2. The change history of personal data shall not be retained.

3. The logging data shall be retained for 6 months; after this period, their destruction is documented in a protocol.

4. Reserved are the data protection provisions related to individuals' rights concerning their own data.

1. The RDB-NP consists of the following active source databases

a) the cantonal information portal of the residents' register;

b) the municipal residents' registers;

c) the source database for taxable natural persons;

d) the source database for natural persons who are debtors or creditors of the cantonal administration;

e) the database of the compensation fund;

f) the source database with the tax value of apartments, buildings, and plots, which pertains solely to the data of the owners and beneficiaries.

2. Annex 2 lists the active source databases as well as the responsible parties or holders of the connected registers.

1. According to Article 10a of the AVGRDB, the applications used by municipalities for the transmission of data concerning natural persons employed by the RDN-NP must be certified.

1. Prerequisite for Access to AHVN13 is the Recognition as a Legitimate Systematic User by the Central Compensation Office.

2. Anyone applying for access to AHVN13 data must already be recognized in advance as a legitimate systematic user.

1. Administrative offices, individuals, or others who have access to the cantonal IT portal of the residents' register, as well as municipalities, may have knowledge of the AHVN13 and use it systematically and exclusively for the fulfillment of their duties in accordance with the AHVG, provided the conditions of cantonal and federal law are met.

2. Users must treat the RDB-NP data confidentially and in compliance with official secrecy.

1. The encrypted data exchange between the municipality and the canton takes place through the sedex system (secure data exchange), which has been established by the federal government for secure data exchange. The municipal population register must be connected to a sedex adapter.

2. For the creation and maintenance of the RDB-NP, the municipality must transmit the data listed in the above Article 3. The frequency of data transmission is determined by the requirements for data quality on the platform.

3. The municipal population registers provide the additional data listed in Appendix 3 directly to the cantonal information portal of the population register.

4. The mutation events of the population control are transmitted to the Administration Coordination Office.

1. This Implementing Regulation shall replace, from its entry into force, the provisions that are repealed by it and to which reference is made in the applicable legislation.