Regulation on travel allowances - Purpose and Scope

1. This regulation governs the compensation to employees for additional expenses incurred outside of the usual place of work.

2. It applies to all employees who are not subject to special provisions.

1. Meals and Accommodations

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| a) | Compensation for breakfast | CHF 10 / departure before 6 a.m. |

| b) | Compensation for lunch | CHF 26 |

| c) | Compensation for dinner | CHF 26 / return after 9 p.m. |

| d) | Compensation for accommodation costs (breakfast included) | CHF 180 |

1. Mileage Allowance

a) for Cars CHF 0.70

b) for Mopeds CHF 0.35

1. The head of the department shall ensure that official travel and the related costs are kept to a minimum.

2. He is responsible for the organization of official travel for his officers and for the accuracy of the expense accounts.

1. Reimbursement of Expenses and Costs (Flat Rates, Actual Costs, etc.) may only occur for expenditures actually incurred.

1. The compensations for meals and overnight stays are set out in the appendix to this regulation.

2. Subject to flat-rate amounts for participation in organized events, as well as extraordinary expenses approved by the head of the department or the state council.

3. Meals offered in connection with mandatory service will not be compensated.

1. As a rule, the employee is required to use public transportation for business trips.

1. Travel expenses incurred between the place of residence and the usual place(s) of work will not be reimbursed, including on Saturdays, Sundays, public holidays, and vacation days.

2. The provisions of Articles 7 paragraph 1 and 10 paragraph 1 remain reserved.

1. The employee shall be compensated from the usual place of work or from their residence if it is closer to the destination.

2. Travel expenses by public transportation will be reimbursed upon presentation of a receipt per calendar year and at the full fare for subscription holders, up to an amount equal to twice the annual cost of the half-fare subscription. Beyond this amount, costs will be reimbursed at half the fare, or the actual costs if they are lower than half the fare costs.

Travel expenses by public transportation will be reimbursed upon presentation of a receipt per calendar year and at the actual costs for non-holders of a subscription, up to an amount equal to twice the annual cost of the half-fare subscription. Beyond this amount, travel expenses will be reimbursed at half the fare, or at the actual costs if they are lower than half the fare costs.

3. Within the canton, the employee is entitled to reimbursement of the actual transportation expenses (2nd class ticket).

4. Outside the canton, employees are entitled to reimbursement of the actual costs of public transportation (1st class ticket).

5. For their travels, the employee is obliged to use the most economical option (day pass, subscription for regular travel, saver ticket, etc.).

6. If the employee possesses free travel passes for certain transportation facilities as a result of their official duties, they are not entitled to reimbursement.

1. The department head designates those officials and employees who are permitted to use a private vehicle for their official travel. The department head coordinates the official trips.

2. The private vehicle may only be used in cases where this mode of transportation proves to be more reasonable. The use of a private vehicle may be justified particularly in the following cases (time savings, transport of materials and equipment, shared rides by multiple persons if it results in savings, etc.). Trips must be grouped together as much as possible, and only the owner of the vehicle or their deputy is entitled to reimbursement of costs.

1. The mileage allowance for employees permitted to use a private vehicle is stipulated in the annex to this regulation.

1. Official journeys of an employee who resides at their usual place of work shall be reimbursed from the latter.

2. Official journeys of a civil servant employee who does not reside at their usual place of work shall be reimbursed as follows

a) * from the place of residence, if the employee usually commutes to their place of work using public transportation;

b) * only for the additional distance traveled compared to the usual route, if the employee usually commutes to their place of work using a private vehicle.

3. ...

1. For employees who perform a significant portion of their duties in the field, compensation is granted according to the intervention area defined by the department head and the frequency of business trips.

2. Instead of reimbursing the actual costs, the department head may, after consulting with the employee, opt for an annual flat-rate compensation (covering transportation, meals, and miscellaneous expenses) for employees who perform a substantial part of their duties in the field. The main criteria for calculating the flat rate are, in particular, the frequency and scope of business trips.

3. The annual flat-rate compensation proposed by the department head must be validated by the Human Resources Office, or the staff of the Department of Education for teaching personnel, prior to a final decision by the department head.

4. The annual flat-rate compensation will be reduced pro rata in cases of absence exceeding 30 days per calendar year (excluding vacations, loyalty leave, HS or HV compensation).

5. The flat rate must be adjusted if there are changes to the criteria set out in paragraph 2.

1. In the event of an accident involving a private vehicle, any liability of the state is excluded.

1. An employee who uses their private vehicle for official duties within the area of their residential municipality or usual workplace is entitled to reimbursement for the relevant costs if traveling on foot or by public transport is unreasonable.

1. For extended business trips lasting two or more consecutive days, the decision regarding whether the employee should return to their place of residence or stay overnight elsewhere, based on costs and travel time, is made by the department head.

1. If the distance and circumstances allow the employee working in the field to return home for lunch, the mileage reimbursement shall be paid to the extent of the meal allowance.

1. If a company vehicle is available, no compensation will be paid for the use of a private vehicle. Employees of offices with one or more company vehicles must preferably use these. The private vehicle is to be used only if no company vehicle is available.

2. The head of the office ensures the appropriate use of the company vehicle by coordinating its use within his or her office.

3. The company vehicle may only be used for official duties. Any private use is strictly prohibited.

1. In situations that are advantageous for the State of Valais, agencies may resort to the services of car rental or car-sharing companies and, in collaboration with the Office of Mobility, clarify the contractual aspects.

1. The use of a taxi can only be reimbursed in exceptional cases, with the approval of the department head.

1. Other costs, not previously mentioned, which are necessary for official purposes, can only be reimbursed upon presentation of a receipt or proof.

1. The journey of an employee to a temporary workplace, as required by the employer, falls within the discretion of the department head. During this period, the employee is entitled to reimbursement for any additional expenses incurred.

2. Subject to situations where the employee is placed under disciplinary measures or in a temporary assignment.

1. Cases not provided for in this regulation shall be addressed by the competent department, upon recommendation from the Human Resources Management Office, or by the staff of the Department of Education for teaching personnel.

2. Disputes shall be decided by the State Council, upon request from the competent department.

1. These compensations shall be reviewed every five years or in the event of a significant increase in the respective costs.

1. This regulation shall be published in the Official Gazette to come into force on January 1, 2011.

2. It repeals all previous provisions and decisions that contradict it, specifically the Expense Regulation of September 9, 1987.