Usage Regulation of the Avenches Amphitheatre and Other Monuments of the Roman Site of Aventicum (RUAA) - Object (RUAA)

1. The amphitheater of Avenches and the other Roman monuments on the site are ancient monuments, owned by the State of Vaud, with the exception of the enclosure wall, which is owned by the Municipality of Avenches. This regulation establishes the terms of their use.

2. The amphitheater and the museum tower constitute an inseparable monument and cannot be dissociated within the framework of rental.

1. Only those demonstrations and public or private performances that do not damage the monuments, the grounds, and their immediate surroundings and whose cultural content is compatible with the heritage value of the sites may be authorized.

2. The schedule for conservation-restoration work on the site is paramount and takes precedence over any other tourist, economic, or cultural considerations.

1. Demonstrations must not hinder the activities of the museum or harm the conservation of the real estate heritage. The site is accessible, at all times and in all places, by the staff of the Roman Site and Museum of Avenches.

1. Usage authorizations are issued by the Department in charge of buildings and heritage (hereinafter: the Department) in the form of a usage agreement established based on a technical dossier that includes, notably, site protection measures.

2. The authorization must first be validated by the Department in charge of culture regarding the cultural content of the project.

1. Requests for authorization shall be submitted in writing to the Department.

2. They shall be accompanied by a detailed description of the event, plans, elevations, sections, and the proposed layout of the premises, as well as a statement of acceptance of the present regulation and its annexes.

3. The deadline for requests for authorization of events not requiring any infrastructure is three months prior to the date of the event.

4. The deadline for requests for authorization of events requiring infrastructure is six months prior to the date of the event.

1. When granting authorizations, the Department specifies the duration as well as any potential charges or conditions.

1. In order to address certain specific issues (security deposit, terms of use, electricity, premises made available, security, amount of liability insurance coverage, etc.), an agreement is established between the Department and the users of the site.

2. Advertising within the Amphitheater, in the vicinity of the museum, and on the State parcel is subject to authorization. The agreement mentioned in the preceding paragraph stipulates the terms and conditions. Outside of events, advertising is prohibited.

3. The unconditional acquisition of approvals issued by the competent municipal and cantonal authorities (fire department, police, trade police, etc.) remains reserved.

1. For certain events, the Department reserves the right to require the organizer to provide a security deposit, the amount of which is determined on a case-by-case basis.

1. To fund a maintenance and preservation fund for monuments, a tax amounting to 1% of the gross proceeds from ticket sales shall be levied. This tax is calculated on the turnover excluding VAT, without deduction of ticketing expenses.

2. The invoice is issued upon presentation of supporting documents, in the form of a ticket sales statement.

3. Depending on the nature of the event, upon recommendation from the Department in charge of culture, the Department may exempt the organizer from paying the tax. The provisions of the Cantonal Law on Subsidies (LSubv) [A] remain reserved in all cases.

1. Pursuant to its duty of diligence, the organizer is obliged to report any anomaly or deterioration occurring on the site to the Department, which decides on the actions to be taken.

1. Prior to occupation, the organizer agrees to restore the premises to their original state once the event is concluded.

2. The Department conducts an inspection of the premises before possession is taken, and respectively before the installation setup, and during the exit inspection.

3. In the event of damage observed in relation to the monuments, interventions are carried out solely by conservation-restoration specialists approved by the Department.

1. The organizer has a duty of care towards the monuments and takes all necessary measures for their preservation.

2. All costs incurred by the event related to the security of the monuments are the responsibility of the organizer.

3. If necessary, the Department reserves the right to prohibit access to all or parts of the monuments, including during the event.

4. The organizer is liable for any defacement or other damage caused to the monuments during the period of their availability, even if caused by a third party.

5. The organizer's civil liability is engaged to the extent of the amounts necessary for the restoration of the premises.

6. The organizer is required to take out civil liability insurance, which must cover any potential damage to the monuments throughout the period of their availability. The coverage amount must be at least 5 million francs. A higher minimum amount may be required depending on the scale of the event.

1. When the terms of use are not complied with, the organizer is subject to financial penalties for non-compliance, or even the withdrawal of the authorization to use. In such cases, no compensation is owed by the State of Vaud.

2. When penalties are applied, they amount to 1% of the event's revenue (as per the meaning of Article 9), per day, prorated to the duration of the availability.

1. The Regulation on the Use of the Avenches Amphitheater (RUAA) of December 20, 1995, is repealed [B].

1. The Department of Finance and Foreign Relations is tasked with the implementation of the present regulation which comes into force on June 1, 2021.