REGULATION on staff committees (RCPers) - Creation (RCPERS)

1. On the initiative of the employees, there is a staff committee for each department.

2. Each service is represented in the department's staff committee.

3. At the request of at least one hundred employees, a staff committee is established for a large service or administrative entity with more than two hundred people.

4. Its members do not suffer any pressure or prejudice due to their duties. The present regulation applies to the employees of the Judicial Order.

1. The Staff Committee has the following tasks

a. to develop dialogue between the parties, namely the staff on the one hand, and the head of department and/or the head of service on the other hand;

b. to promote the improvement of working conditions;

c. to assist, upon request, the employee in the event of a dispute;

d. to offer its good offices in case of relational difficulties at work.

1. The members of the staff committee are elected by the employees through a secret ballot and by a simple majority of the votes cast.

2. Eligible candidates are the employees of the concerned entity, with the exception of heads of department and office.

1. The staff committee organizes itself; its members are elected for a renewable term of two years.

2. It elects a board, which in principle is composed of a president, a vice-president, and a secretary.

1. The personnel committee meets at least four times a year.

2. An agenda and minutes of each session are prepared. They are posted or communicated to all staff, including the head of service and/or department head.

1. Members of the commission are required not to disclose sensitive information and information provided on a confidential basis.

1. The personnel committee adopts its statutes. After their adoption, the head of the department approves them in terms of their compliance with higher-ranking standards.

2. The statutes govern the composition and internal functioning of the personnel committee, as well as the method of electing its members.

1. The number of annual release days shall be determined by agreement between the staff committee and

a. the head of department and the heads of service for a departmental committee;

b. the head of service in other cases.

2. It may not exceed one day per month for members of the executive committee and half a day per month for other members of the committee. In agreement with the competent authority, the number of release days may be increased if circumstances so require.

3. In the event of a dispute, the head of department shall decide.

1. Departments and services shall provide the staff committees with the necessary premises for their meetings.

2. In each service, the staff committee shall have one or more official locations reserved for its communications. It shall manage them freely.

3. For the exercise of its regular activities (scheduling meetings, sending out notices or distributing minutes), the staff committee may use ordinary means of communication, such as email, fax, and telephone.

1. The Department of Finance is responsible for the implementation of this regulation, which comes into effect on January 1, 2003.