Organizational Regulation for the Leadership of the Vaud Police Organization (ROCPol) - Object (ROCPOL)

1. This regulation establishes the organizational rules for the authorities instituted by the law of September 13, 2011, on the organization of the Vaud police (hereinafter: the law) [A], as well as the management and leadership principles of the Vaud police organization.

1. The terminology used in this regulation applies equally to both women and men.

1. The Department in Charge of Security (hereinafter: the Department) [B] exercises the powers provided for in Article 15 of Law [A].

1. The Cantonal Security Council exercises all the prerogatives conferred upon it by law [A] that are not delegated to the Operational Directorate or to another authority.

2. It is assisted by a secretary who ensures the follow-up of files and the preparation of meetings in coordination with the head of the Operational Directorate.

1. Municipal councilors who are members of the Cantonal Security Council are appointed at the beginning of the municipal legislature.

2. The municipal councilor in charge of the Lausanne police department is an ex officio member of the Cantonal Security Council.

3. The representative to the Cantonal Security Council from municipalities with an accreditation or members of a municipality association, a federation, or an agglomeration with accreditation is designated by the Conference of Vaudois Municipal Police Directors (CDPMV).

4. The representative to the Cantonal Security Council from municipalities without a municipal police force is designated jointly by the Union of Vaudois Municipalities (UCV) and the Association of Vaudois Municipalities (AdCV).

5. In principle, the representatives of the municipalities serve for the entire duration of the legislature.

6. The appointments of municipal councilors as members of the Cantonal Security Council must be ratified by the Council of State.

1. The Cantonal Security Council ordinarily meets once per quarter.

2. Each member may request the inclusion of an item on the agenda.

3. The president convenes extraordinary sessions as needed or if at least two members request it.

4. The Cantonal Security Council can only validly meet in the presence of at least three members, including the president or their replacement. Members arrange their replacement by delegation within the Cantonal Security Council if necessary.

5. It may make decisions by circulation if all its members agree to this method of proceeding.

6. The convening notice, along with the agenda, is sent by the president at least ten days before the session.

1. The Cantonal Security Council is chaired by the head of the department.

2. In the event of incapacity or absence, the chair is replaced by the member of the State Council who is their deputy.

1. The Operational Direction exercises all the prerogatives that Law [A] grants it and that are not delegated to another authority.

2. It is assisted by a support unit composed equally of senior officers from the cantonal police and municipal police forces. If the situation requires, it can reinforce this unit and establish working groups.

1. The Chief of Police of Lausanne is an ex officio member of the Operational Directorate.

2. Municipalities that benefit from an accreditation or are members of an association of municipalities, a federation, or an agglomeration that benefits from an accreditation shall regulate the appointment of their representative within the Association of Vaud Municipal Police Chiefs (ACPMV). This representative is appointed at the beginning of the municipal legislature.

1. The Operational Management ordinarily meets once a month.

2. Each member may request the inclusion of an item on the agenda.

3. The Head of the Operational Management shall convene an extraordinary meeting when necessary or if a member requests it.

4. The Operational Management can only validly sit in the presence of at least two members, including the Head of the Operational Management or their replacement. If needed, members arrange for their replacement.

5. It may make decisions by circulation unanimously among its members.

6. The notice of the meeting is sent by the Head of the Operational Management with the agenda, in principle, at least 5 days before the meeting.

1. The Operational Directorate is chaired by the commander of the cantonal police.

2. In the event of an impediment or absence, the head of the Operational Directorate arranges for their replacement within the cantonal police.

1. The Cantonal Security Council and the Operational Directorate keep minutes of their meetings.

2. Recommendations made by the Cantonal Security Council concerning the Operational Directorate are addressed exclusively to the latter, which converts them into operational directives.

3. The operational directives apply to all relevant police forces.

4. The Cantonal Security Council and the Operational Directorate can assign tasks to working groups. For this purpose, they formulate written mandates defining the objectives as well as the conditions of the mandate, including financial arrangements and deadlines for processing.

5. The Cantonal Security Council and the Operational Directorate can resort to external mandates under the conditions provided by State directives.

1. The Cantonal Security Council and the Operational Directorate exercise their prerogatives within the framework of the budget set by the State for their operations.

1. Members of the authorities or working groups do not receive any special allowances or reimbursements in addition to their usual remuneration for the exercise of their function.

1. The department collects fees when the processing of a provisional accreditation request, a definitive accreditation request, or the withdrawal of an accreditation has incurred expenses such as mandates or expert evaluations entrusted to individuals outside the administration.

2. The amount of the fees corresponds to the actual costs for the State, up to a maximum amount of CHF 30,000.

1. The Operational Directorate shall issue all necessary directives for the implementation of Law [A] and the present regulation within a period of three years from the entry into force of the law.

2. Directives existing prior to the entry into force of the law shall remain applicable until they are replaced by other directives from the Operational Directorate.

1. Individuals with training as border guards, military police, or equivalent training may be employed as police officers, subject to obtaining the federal police certificate within a timeline set by the Operational Directorate.

2. They may possess the powers of police officers between the time of their employment and the acquisition of the federal certificate.

3. The Operational Directorate shall determine other conditions.

1. The Department of Security and Environment is responsible for the implementation of this regulation, which comes into force on January 1, 2012.