Ordinance on the Harmonization of Official Registers (RegV) - Purpose and Scope (RegV)

1. This ordinance implements the Federal Act on the Harmonization of Resident Registers and Other Official Registers of Persons (Register Harmonization Act) and the associated execution decrees of the Confederation, insofar as the execution is incumbent on the canton.

2. It applies to the following registers of the resident and unitary municipalities

a) Resident register;

b) Voting registers, which serve as a basis for federal and cantonal referenda and elections;

c) Tax register.

3. It aims to simplify the legally prescribed exchange of personal data between the registers maintained by the municipalities according to paragraph 2 and the canton or the Confederation through their harmonization.

1. The harmonization of registers is under the supervision of the competent department. It is responsible for the coordination, implementation, and quality control of the harmonization.

1. The municipalities maintain the population register, the voting register, and the tax register electronically.

1. The municipalities shall transfer the data from the population register, the electoral register, and the tax register to the canton or the federal authorities free of charge in electronic form according to the specifications of the competent department or the federal government.

1. The Minimum Content of the Resident Registers is Governed by the Federal Register Harmonization Act.

1. The sole basis for the registration of Swiss citizens in the residents' register is the Swiss civil status register (Infostar).

2. The personal details of Swiss nationals shall be recorded in the residents' register exactly as they are registered in Infostar.

3. Civil status events that have occurred abroad shall only be transferred to the residents' register once they have been recognized in Switzerland and communicated by the civil status office.

1. The sole basis for the registration of foreign nationals shall be the national travel document (passport, identity card, or officially certified civil status extract).

1. Industrial enterprises and other registry-maintaining entities are obligated to provide the data necessary for determining and updating a person's residential identifier to the authorities responsible for maintaining the resident registers free of charge.

2. If neither industrial enterprises nor other registry-maintaining entities collect data pursuant to paragraph 1, landlords, landladies, or property management companies must provide this data free of charge.

1. Municipalities may introduce a physical apartment numbering system for individual or all buildings to determine and update the apartment identifier.

2. The physical apartment numbers of the municipalities are recorded as an attribute in the federal building and apartment register.

3. If the municipality introduces a physical apartment numbering system, the building owners, property management companies, and builders of new constructions are obliged to

a) prominently display the numbers provided free of charge by the municipality on the apartment units of their property, following the federal recommendations as closely as possible;

b) assign a physical apartment number to the individuals residing in the property and report this to the municipality;

c) print the physical apartment numbers on the lease agreement.

1. The municipalities or the canton shall provide the requesting federal office and the municipalities with the resident register and electoral register platform with the data from the officially maintained personal registers free of charge.

2. The municipalities shall exchange data regarding residents moving in and out directly with the Federal Information and Communication Platform.

3. Data delivery and exchange shall occur electronically and in encrypted form according to the provisions of the Federal Act on Electronic Signatures.

4. ...

1. Natural persons must report a move-in, a move-out, or a move within the municipality to the competent resident registration office within 14 days. The obligation to report also applies to moves within a building.

2. They must provide truthful information about the data and, if necessary, document their statements.

3. In municipalities that implement a physical housing numbering system, those subject to the reporting obligation must present an excerpt from the rental agreement to the resident registration office.

1. If the obligation to report under § 11 is not fulfilled, the following persons are required to provide information to the resident control, free of charge, upon request

a) Employers regarding the persons employed by them;

b) Landlords, landladies, and property management companies regarding tenants who are moving in, moving out, or residing;

c) Hosts regarding the persons living in their household.

1. This regulation shall come into force on a date to be determined by the Council of Ministers.