Ordinance on the Processing of Personal Data of State Personnel - Purpose

1. This regulation governs the uniform electronic and manual processing of personal data of state personnel, such as collection, storage, use, modification, disclosure, and destruction.

1. This regulation applies to the full-time and part-time employees of the cantonal administration, the courts, the cantonal schools, the cantonal institutions, the cantonal police corps, Solothurn Hospitals AG, and the teachers of public schools.

2. ...

1. Authorities Responsible for Processing Personal Data

a)* The employment authorities for data relating to the employment relationship;

b)* The departments for data relating to the management relationship.

c)* ...

d)* ...

e)* ...

2. The responsible personnel at the departments process the personal data of the personnel under their supervision.

3. ...

1. Personal data concerning former employees must be retained for 10 years from the date of departure by the offices mentioned in § 4. After this period, they must be destroyed unless a longer or permanent retention is mandated by statute. Paragraph 2 remains reserved.

2. The departments are obligated to retain the last two employee evaluations and the final certificate for 10 years from the date of departure. All other personal data held by the departments must be destroyed upon departure.

3. ...

1. This Regulation shall enter into force on March 1, 1991. The right of objection by the Cantonal Council is reserved.