Regulations on the management and organization of the District Court of Solothurn-Lebern

1. This regulation governs the organization, management, and administration of the Solothurn-Lebern Judiciary Office.

1. The judiciary consists of a civil division and a criminal division, whose jurisdictions are determined by the Law on Court Organization.

1. The management consists of the presiding judges of the district court, the court clerk, and the deputy. In cases of prolonged absence of a management member, the remaining members may appoint a substitute.

2. Management meetings are convened by the presiding judge of the district court on their own initiative or upon the request of a management member.

3. A quorum of at least three members is required for decision-making. The majority of those present is decisive; abstentions are not permitted. In the event of a tie vote, the presiding judge of the district court casts the deciding vote.

4. For the determination of consistent case law, the presence of both presiding judges is required.

5. Unanimous decision-making via circular resolution is possible.

6. The court clerk or the deputy shall keep the minutes.

1. The management issues the business regulations.

2. It elects the presiding district court president in regular composition or the presiding district court president.

3. It is responsible for the preparation of the budget.

4. It prepares the staffing plan and defines the job descriptions for the employees.

5. It prepares the election proposals for the court administration commission for the district court clerk, the deputy, the court clerks, and the administrative staff.

6. It submits a request to the court administration commission for the employment of temporary staff (extraordinary court president, court clerks, and administrative staff).

7. It submits a request to the court administration commission regarding disciplinary measures and dismissals.

8. It ensures consistent jurisprudence.

9. It assigns tasks that span across different departments.

10. It advises and supports the presiding district court president in their area of responsibility.

11. It regulates the general assignment of procedures to the district court presidents and their representation.

12. It can assign a court clerk with special tasks.

1. The presiding District Court President, whether male or female, holds the overall responsibility for the lawful, economical, and citizen-friendly conduct of the judiciary office. He or she manages the administration of the judiciary office and acts as the head of the office in accordance with personnel legislation.

2. He or she represents the judiciary office externally and to the Court Administration Commission, unless this authority is delegated in the rules of procedure.

3. He or she chairs the executive meetings.

4. He or she administers oaths to the district judges of the judiciary office.

5. He or she supervises the district court clerk and exercises overall supervision over all personnel and administrative matters.

6. He or she represents all applications (budget proposal, initiation of budget credits, accounting, employment and termination of staff and assistants, information technology and IT support) to the Court Administration Commission and ensures communication with the Court Administration Commission and the judiciary office.

7. He or she allocates resources to the departments and monitors the fulfillment of tasks that span across departments.

8. He or she serves as the point of contact for third parties regarding administrative matters of the judiciary office.

9. He or she makes decisions on all matters to the extent they do not fall within the jurisdiction of other bodies or individuals.

10. He or she is represented by the other District Court President.

1. The Presidents of the District Courts or their Deputies decide and act as single judges in all cases where they are solely competent according to the legislation, serve as examining magistrates in civil and criminal proceedings, and are the chairpersons of the District Court.

2. In civil and criminal proceedings, they have the authority to issue instructions to the district court clerk, the deputy, the court clerks, and the administrative staff.

3. They are the supervisory authority for the Justices of the Peace in the district of Solothurn-Lebern.

4. They conduct assessment and development meetings with the district court clerk, the deputy, and the court clerks.

1. The court clerk manages the civil and criminal divisions in terms of personnel and administration.

2. He or she manages the department assigned to him or her in professional matters.

3. He or she is the superior of the court clerks, office staff, and legal interns for the department assigned to him or her.

4. He or she prepares staffing plans and job descriptions for the management, applications for new hires, temporary help, and terminations of employees, as well as budget submissions.

5. He or she is responsible for

a) monitoring time recording;

b) issuing work certificates;

c) managing the library within the framework of the budget;

d) overseeing budget credits and accounting;

e) requesting supplementary credits from the presiding official district court president on behalf of the court administration.

6. He or she is responsible within the assigned department for

a) signing all outgoing documents (summonses, procedural orders, general correspondence);

b) issuing professional work instructions;

c) maintaining case controls and the registry;

d) allocating work to the court clerks and office staff;

e) calculating legal fees;

f) communicating judgments and orders;

g) managing document templates in IT;

h) managing records according to legal directives;

i) managing the cash handled within the department.

7. He or she is represented by the deputy.

1. The Deputy Clerk of the District Court leads the other assigned department in professional matters.

2. He or she is the superior of the court clerks, administrative staff, and legal interns of the other assigned department.

3. He or she is responsible within the other assigned department for

a) signing all outgoing documents (summonses, procedural orders, general correspondence);

b) issuing professional work instructions;

c) maintaining business controls and the registry;

d) the allocation of work to the court clerks and administrative staff;

e) processing of procedural accounts;

f) communication of judgments and orders;

g) management of document templates in information technology;

h) document management according to legal instructions;

i) managing the cash desk conducted in the department.

4. He or she is represented by the Clerk of the District Court.

1. Obligations Related to Cases (such as Expert Opinions, Witness Fees, Translation Fees) are Established by the Competent District Court President.

2. Other Obligations up to the Value of CHF 300 are Established by the Administrative District Court President; Obligations Exceeding This Value are Established by the Executive Committee.

3. Visas on Invoices for Expert Reports and Other Evidence Measures are Provided by the Competent Court Clerk or District Court Clerk along with the Competent District Court President or Their Deputies.

4. Visas on Other Invoices and Booking Receipts are Provided by a Staff Member of the Clerk's Office or Court Clerk with the District Court Clerk or the Administrative District Court President, or Their Deputies.

5. The Executive Committee Issues Up-to-Date Lists of Authorized Signatories for Creditor and Booking Receipts, Allowance and Deduction Notices, and Their Release, Including Signature Samples, for the Court Treasury.

1. The distribution of the LEBO is decided by the presiding president of the district court or the presiding president of the district court, after consultation with the other president of the district court or the other president of the district court and the clerk of the district court or the clerk of the district court.

1. The president of the district court responsible for the case shall decide on the method and manner of informing the media and the public.

2. The contact person for inquiries is the district court clerk and the deputy or deputies.

3. Any other media information shall be decided by the managing president of the district court. He or she is also the information officer within the meaning of the Information and Data Protection Act of February 21, 2011, and ensures communication with the court administration commission and internally. Details are regulated by the judicial office in guidelines.