Agreement between the Canton of Schaffhausen and the Municipality of Schaffhausen concerning the Management of the Civil Registry Office for the Canton of Schaffhausen

1. The Canton of Schaffhausen transfers the administration of the Civil Registry Office of the Canton of Schaffhausen (hereinafter Civil Registry Office Schaffhausen) to the Municipality of Schaffhausen as of January 1, 2004.

2. The administration of the Civil Registry Office includes all tasks assigned to the Civil Registry Office under federal law or cantonal law.

1. The canton compensates the City of Schaffhausen for the management and operation of the civil registry office.

2. The compensation covers all costs incurred in the management of the civil registry office, i.e., in particular, personnel and material costs, rental costs for the necessary premises, and IT and communication costs.

3. The City of Schaffhausen shall prepare the budget for the civil registry office by November 1 of the preceding year, which requires the approval of the Executive Council.

4. The City of Schaffhausen maintains the accounts for the civil registry office. They require the approval of the Executive Council.

1. Compensation is made as of June 30 of each fiscal year based on the budget for the Civil Registry Office.

2. If the budget and the accounts differ, any discrepancies will be adjusted in the following year.

1. The personnel of the civil registry office shall not exceed eight employees (full-time positions) until December 31, 2008. After January 1, 2009, the personnel shall be reduced to between four and five employees.

2. The exact number of personnel shall be determined by the Executive Council in agreement with the City of Schaffhausen. This determination shall consider the status of integration of the currently existing 34 civil registry offices in the canton, the introduction of the computerized civil status register, and the necessary data reprocessing in the computerized civil status register.

3. The employment regulations of the municipality of Schaffhausen shall apply to the employees.

1. The municipality of Schaffhausen operates the civil registry office as an independent agency, which shall not be assigned any tasks outside of civil status affairs.

2. The civil registry office must comply with data protection regulations in relation to all municipalities.

3. The civil registry office sets the opening hours such that at least 1.5 hours per week fall outside of regular working hours.

4. At the request of the bridal couple, weddings are also conducted on Saturday mornings; they take place at the request of the bridal couple in their residential municipality, provided that the municipality provides an appropriate wedding venue.

1. The transfer of civil registry offices from the other municipalities of the canton to the civil registry office of the City of Schaffhausen shall take place in consultation with the civil registry office of the City of Schaffhausen as well as the other civil registry offices from October 1 to December 31, 2003 (see § 6 of the Ordinance on the Formation of a Civil Registry District for the Canton of Schaffhausen dated March 11, 2003).

2. From the time of office transfer until December 31, 2003, the civil registry officers of the City of Schaffhausen shall manage the affairs of the individual civil registry offices as extraordinary deputies, provided that the services of the previous office holders are no longer utilized.

3. The additional costs incurred by the civil registry office of the City of Schaffhausen between October 1 and December 31, 2003, for the management of the civil registry office, particularly for the office premises and their furnishings, the establishment of additional work costs, as well as the salary costs for the additional staff, shall be borne by the Canton of Schaffhausen.

4. The City of Schaffhausen shall prepare a budget for these additional costs for the period from October 1 to December 31, 2003, which requires the approval of the Council of State.

5. The compensation shall be disbursed based on the budget by November 15, 2003. If the budget and the final accounts differ, any discrepancies shall be settled after the approval of the final accounts.

1. This contract is valid until December 31, 2008.

2. It will be tacitly extended for four years unless terminated by either party. The termination notice period is one year.