Verordnung über das elektronische Verwaltungsverfahren (EVRV) - Gegenstand und Geltungsbereich (EVRV)

1. Diese Verordnung regelt die Modalitäten des elektronischen Verkehrs zwischen einer Partei und einer Behörde oder zwischen Behörden im Rahmen von Verfahren auf die das Verwaltungsrechtspflegegesetz Anwendung findet.

2. Sie findet keine Anwendung auf

| | | | | | --- | --- | --- | --- | | a. | gerichtliche Behörden gemäss Gerichtsorganisationsgesetz[[3]](#enumeration_itemtext_content_fn_502540_2_3_c); | | |

| | | | | | --- | --- | --- | --- | | b. | Urkunden gemäss Beurkundungsgesetz[[4]](#enumeration_itemtext_content_fn_502541_2_4_c); | | |

| | | | | | --- | --- | --- | --- | | c. | Verfügungen von Todes wegen. | | |

1. Die Übermittlung elektronischer Dokumente erfolgt über das Behördenportal oder eine andere vom Regierungsrat anerkannte Zustellplattform.

2. Die vom Regierungsrat anerkannten Zustellplattformen werden im Anhang aufgeführt. Ausgenommen sind Zustellplattformen, die vom Bund anerkannt sind.

3. Die verantwortliche oder hauptverantwortliche Behörde (Art. 10 BehöPV[[5]](#paragraphtext_content_fn_996862_2_5_c)) legt für das jeweilige Verfahren eine vom Regierungsrat anerkannte Zustellplattform fest. Im Grundsatz ist das Behördenportal zu nutzen.

4. Vor der Festlegung einer anderen vom Regierungsrat anerkannten Zustellplattform hört der Regierungsrat den IT-Steuerungsausschuss an.

File Format

1 Electronic documents must be submitted in a common and readable file format. In principle, the PDF file format is to be used.

2 The authority may require that the electronic documents are unalterable.

3 If an electronic document is submitted in a different file format or cannot be opened, the authority shall set a reasonable period for re-submission.

1. Eine eigenhändige Unterschrift oder eine qualifizierte elektronische Signatur gemäss Bundesgesetz über die elektronische Signatur[[6]](#paragraphtext_content_fn_996867_2_6_c) im Sinne von Artikel 4a VRG ist bei einem elektronischen Dokument nicht erforderlich, wenn die Identifizierung der Absenderin oder des Absenders und die Integrität der Übermittlung in anderer geeigneter Weise sichergestellt sind.

2. Die Behörde kann verlangen, dass ein elektronisches Dokument signiert eingereicht wird.

3. Fehlt eine gesetzlich oder behördlich erforderte qualifizierte elektronische Signatur, setzt die Behörde eine angemessene Frist zur Korrektur an.

Submission as a Physical Document

1 The authority may request the submission of documents in physical form

(Art. 18a para. 4 VRPG) if

a. the electronic document cannot be opened (Art. 34

para. 3 lit. a VRPG);

b. the electronic document or the extract are not legible

(Art. 34 para. 3 lit. a VRPG);

c. it is necessary for verifying authenticity or for further use

(Art. 34 para. 3 lit. b VRPG).

2 The authority shall set a reasonable deadline for the submission.

6) SR 943.03

2

Extract from an Electronic Document

1 Extracts in physical form from an electronic document must be marked with

the confirmation "Copy of the electronic document", the date, the

first and last name, and the signature of the processing person.

2 Upon request, the authority shall, before creating the extract, verify a qualified

electronic signature, an identity otherwise secured in a suitable manner,

or a regulated electronic seal with regard to

a. the identity of the sender or of the regulated electronic seal of the authority;

b. validity of the qualified electronic signature, the identity otherwise

secured, or the regulated electronic seal;

c. date and time of the qualified electronic signature, the transmission

of the electronic document by the identity otherwise secured, or

the regulated electronic seal.

3 The processing person shall attach the result of the verification from paragraph 2

to the extract of the electronic document.

4 The authority may charge a fee for the verification under paragraph 2.

4.2. Digitisation of Physical Documents

Preparation

1 Before digitalization, the physical document must be prepared in such a way

that the digital copy comes as close as possible to it (namely by removing

staples, arranging the documents in the correct order, inserting separator sheets).

Digitalization

1 The following parameters are to be used for digitalization

a. Target format: .pdf / .tiff;

b. Resolution: at least 300 dpi;

c. Color: color or grayscale;

d. Optical Character Recognition (OCR): activated;

e. Tracing and Smoothing: deactivated.

2 Color documents are to be digitalized in color.

3 The front and back sides of physical documents are to be digitalized. The back

side is not digitalized if it is blank.

II H/5

Post-processing

1 The electronic document must be promptly checked for completeness and

consistency with the physical document.

2 If the electronic document is erroneous or defective, the physical document

must be digitized again. Erroneous or defective electronic documents, as well

as duplicates, will be deleted.

Further Use of Physical Documents

1 The physical document is destroyed after digitisation. Upon prior request from the sender, the authority can also return it.

2 The authority can postpone the destruction or return of the physical document until the conclusion of the proceedings.

3 The authority can retain the physical document, particularly

a. for further use in other proceedings;

b. for evidentiary reasons;

c. if it is worthy of archiving (Art. 36 para. 2 VIDAG).

**5. Service of Electronic Documents**

File Format

1 Documents electronically transmitted by an authority shall be delivered in

a common and readable file format.

2 Excluded are documents that are not suitable for technical or evidentiary

reasons. They may be provided in other file formats or as physical documents.

Electronic Signature

1 Documents transmitted electronically by an authority may be provided with

a regulated electronic seal or a qualified electronic

signature.

2 Orders and decisions (Art. 3 and 74 para. 1 lit. h VRG) shall be provided with

a qualified electronic signature.

3 A qualified electronic signature is not required for orders

and decisions that

a. are issued in an automated procedure (Art. 74 para. 1

lit. h VRG);

b. are issued in large numbers and whose content varies only slightly from case to case

(mass orders).

7) GS I F/2

4

6. Digital Invoice and Payment Transactions

Admissibility

1 The authority may

a. issue digital invoices to third parties;

b. demand invoices in digital form from third parties.

2 The prerequisite for this is that

a. the third parties consent to digital invoicing and payment transactions;

b. they are obligated to digital communication with authorities (Art. 4 DVG); or

c. the payment concerns official services, the utilization of which is voluntary.

3 Under the conditions of paragraph 2, the authority may make the provision of fee-based services dependent on payment or prepayment via digital means.

Digital Invoices with Dispositional Character

1 Digital invoices with dispositional character are delivered via a delivery

platform in accordance with Article 2 or via service providers commonly used

for electronic invoicing to an accounting system of the recipient.

2 They do not have to be signed upon their initial delivery.

3 If the digital invoice with dispositional character is not paid within 30 days

of the date triggering the deadline (Art. 32 para. 1a VRG), it shall be redelivered

as a digital invoice with a qualified electronic signature via a delivery platform

in accordance with Article 2 or as a signed physical invoice against

acknowledgment of receipt.

7. Transitional Provision

Transitional Period

1 The two-year transitional period (Art. 36 para. 1 DVG) begins with the commissioning of the government portal, during which authorities and persons obligated to digital communication with authorities (Art. 4 DVG) can still physically transmit data and documents. It ends on the same calendar day two years later.

2 The authorities and persons obligated to digital communication with authorities will be informed in an appropriate manner of the beginning and end of the transitional period.

II H/5

3 After the expiry of the transitional period, authorities and persons obligated to digital communication with authorities may still physically transmit documents in those administrative procedures for which the responsible authority has not yet designated a delivery platform.

4 Administrative procedures for which the responsible authority designates a delivery platform only after the expiry of the two-year period do not trigger a new period. Authorities and persons obligated to digital communication with authorities shall communicate electronically with the authority from the date of the designation of the delivery platform.

5 After the expiry of the transitional period, notaries public may still physically transmit documents, as long as the Notarization Act does not permit electronic originals of public deeds or electronic certified copies of public deeds.

6 If the Notarization Act permits electronic originals of public deeds or electronic certified copies of public deeds only after the expiry of the two-year period, this does not trigger a new period. Notaries public shall communicate electronically with the authority from the date of the entry into force of the corresponding amendments to the Notarization Act.