Regulation of the Conference of Prefects on its Organisation - General Provisions

1. The Conference of Senior Officials includes all senior officials of the Canton of Fribourg.

2. It performs the duties assigned to it by legislation.

1. The Conference of Chief Administrative Officers elects from among its members a President and a Vice President.

2. The roles of the President and Vice President can be exercised for the entire legislative term or for one year; the Conference of Chief Administrative Officers decides on this at the beginning of each new legislative term.

3. If the Conference of Chief Administrative Officers decides to limit the roles of the President and Vice President to one year, the members agree at the beginning of the legislative term on the rotation of the presidency and vice presidency.

4. The Secretariat of the Conference of Chief Administrative Officers is managed by its legal advisor.

1. The Conference of Chief Officials shall generally convene once a month in one of the districts according to a predetermined schedule. The meeting calendar (date and location) is typically set at the end of the year for the upcoming year.

2. Extraordinary meetings may also take place depending on the matters to be addressed.

3. The invitation to the meetings of the Conference of Chief Officials, along with the agenda and any attachments, is sent to each chief official by email.

1. Minutes are kept of the sessions of the Chief Administrative Officers' Conference.

2. The minutes generally summarize the important aspects of the discussions and resolutions.

3. The minutes are prepared by the legal advisor of the Chief Administrative Officers' Conference. They are made available to all members of the Chief Administrative Officers' Conference for subsequent approval.

4. The Chief Administrative Officers' Conference addresses proposed amendments and approves the minutes.

5. The minutes are transmitted to the Deputy Chief Administrative Officers for information. However, in accordance with Article 29 paragraph 1 letter b of the Law of September 9, 2009, on Information and Access to Documents, they are not publicly accessible.

1. The President and the legal advisor of the Conference of Senior Officials prepare the agenda for the meetings based on the announced matters.

2. The agenda is sent to the senior officials along with the invitation.

3. The Conference of Senior Officials may address matters not listed on the agenda with the consent of all members present at the meeting.

1. The meetings of the District Commissioners' Conference are held in private; the meetings scheduled in the agenda are reserved.

1. The President shall chair the meetings of the Conference of Senior Administrative Officers. If the President is absent or recuses herself or himself, the Vice President shall assume the chairing duties.

1. Within the scope of their duties, the Conference of Senior Administrative Officers prefers consultation.

2. If a resolution is necessary, it is made by majority decision.

1. Transactions of the Conference of Senior Administrative Officers are signed either by its President and/or its legal advisor, or by the senior administrative officer(s) responsible for the transaction.

1. The senior administrative officers generally agree during the meeting on their participation in the various working groups and other project organizations to which a representative of the Conference of Senior Administrative Officers has been invited.

2. The senior administrative officers may propose the participation of other representatives from the senior administrative offices (deputy senior administrative officer and/or additional staff members).

1. The Conference of Deputy Senior Officials includes all the Deputy Senior Officials of the Canton of Fribourg.

2. It elects its president from among its members. Otherwise, it organizes itself.

1. The assignments and responsibilities of the Conference of Vice Senior Officers are determined by the Conference of Senior Officers.

2. Moreover, the exchange, coordination, and cooperation among their members primarily take place for purely administrative tasks.