Regulations on the service regulations of the Directorate of Finance and Church Affairs (RDO FKD) - Purpose and Scope

1. This regulation governs the responsibilities and competences for the conclusion of contracts and the retention of the originals in the Finance and Church Directorate.

1. The cost center or project managers are responsible for complying with the present regulations and the overarching legal frameworks.

2. The overarching legal frameworks particularly include the Financial Budget Act (FHG) of June 1, 2017, along with its relevant decrees, the Public Procurement Act of June 3, 1999, along with its relevant decrees, the Ordinance on the Conclusion and Execution of Private Law Contracts of June 17, 2008, the Service Regulations of the Finance and Church Directorate of May 10, 2022, as well as the Ordinance on Information Technology (Information Technology Ordinance) of January 24, 2017.

1. Contracts up to a contractual value of CHF 500.- are concluded by the person responsible for the cost center or project.

2. Contracts up to a contractual value of CHF 50,000.- are concluded by

a. the head of the department and

b. the person responsible for the cost center or project.

3. Contracts up to a contractual value of CHF 100,000.- are concluded by

a. the Secretary-General and

b. the head of the department.

4. For contracts signed by the Secretary-General pursuant to paragraph 3 lit. b, the signature of the director is required.

5. Contracts with a contractual value of over CHF 100,000.-, or those that expose the canton to increased risk (e.g., framework agreements), must be signed by

a. the director and

b. the head of the department.

6. The contractual value, especially in cases of recurring costs or when concluding multiple contracts, is calculated according to the Ordinance on the Procurement Act (Procurement Ordinance) of January 25, 2000.

1. For a delegation of authority, the written consent of the head of the directorate is required.

1. Contracts for the procurement of IT resources are exclusively concluded by Central Information Technology.

2. Central Information Technology is responsible for budgeting the corresponding credits and their monitoring as well as for accruals within the framework of the annual financial statement.

3. Deviations from these rules are permitted with the written consent of the Director or by resolution of a superior body.

1. Departments shall maintain a list of contracts concluded within their area of responsibility that have a contract value exceeding CHF 500 or expose the canton to an increased risk (e.g., framework agreements), and submit this list quarterly to the assistant of the director general.

2. Departments shall store the contracts referred to in paragraph 1 in a lawful manner at a central location.

3. Departments shall send an electronic and searchable copy of all contracts, which have a contract value exceeding CHF 50,000 or expose the canton to an increased risk (e.g., framework agreements), including all amendments, to the assistant of the director general for archiving.

1. The conclusion of contracts for consulting services must be reported to the head of the directorate in accordance with the Ordinance on the Conclusion and Execution of Private Law Contracts dated June 17, 2008.

2. The departments fulfill their reporting obligation by submitting the list pursuant to § 6 paragraph 1.

1. The Directive on the Conclusion and Retention of Contracts as well as the Procurement of IT Resources dated December 16, 2016, is repealed.