Ordinance on Digital Transformation (VoDiT) - Subject Matter and Scope (DIDIT)

1. This Regulation governs the management, support, and implementation of digital transformation in cantonal administration.

1. The Government Council establishes the overarching framework conditions for digital transformation.

2. The Government Council

a. decides on the digitalization strategy and measures for its implementation;

b. takes note of the annual report from the Digital Transformation Conference regarding the implementation of the digitalization strategy;

c. approves the annually prioritized digital project portfolio within the task and financial plan.

1. The departments and the state chancellery guide and support the digital transformation within their respective offices or organizational units.

2. The departments and the state chancellery

a. each have an advisory and coordination office for digital transformation;

b. ensure consultation and support in organizational development.

3. The financial control, the ombuds office, and the data protection supervisory office may obtain the services in accordance with paragraph 2 from the state chancellery.

1. The Digital Transformation Office (DiDiT)

a. manages and coordinates the overarching processes and the development of the organization to promote digital transformation;

b. manages and coordinates the creation of the digitalization strategy and the annual report on the status of its implementation;

c. manages and coordinates the creation of the digital project portfolio;

d. manages and coordinates the preparation of service agreements for the management of cross-agency digital basic platforms in accordance with § 9 paragraph 3;

e. may engage the Newsroom BL digital+ with internal and external communication;

f. ensures representation in expert committees and conferences of the federal and cantonal authorities within its area of responsibility.

1. The Conference on Digital Transformation (CDT) is the advisory body of the Government Council for strategic questions concerning digital transformation and ensures interdepartmental coordination.

2. The CDT

a. promotes interdepartmental collaboration;

b. commissions the Department for Digital Transformation (DiDiT) to develop the digitalization strategy, reviews it, and recommends its adoption to the Government Council;

c. monitors compliance with strategic directives, advocates for the uniform implementation of measures, and can make recommendations to the directorates and the state chancellery;

d. approves the annual report on the implementation of the digitalization strategy upon the request of DiDiT and recommends its adoption to the Government Council;

e. establishes the criteria for prioritizing projects within the digital project portfolio;

f. reviews and approves the annually prioritized digital project portfolio within the task and financial plan, and recommends its adoption to the Government Council;

g. recommends the assignment of digital base platforms into the line (service or organizational unit according to § 9 Para. 2) to the Government Council;

h. serves as the escalation body for the Digital Project Portfolio Working Group;

i. can commission DiDiT with inquiries.

1. The KDT consists of

a. the Head of the DiDiT;

b. one Digital Transformation Manager from each Directorate and the State Chancellery;

c. the Head of Central Information Technology (with an advisory vote);

d. the Cantonal Security Officer (with an advisory vote).

2. The courts may delegate one voting member to the KDT.

3. The Head of the DiDiT presides over the KDT.

4. The chair is supported by a vice chair that changes annually, held by one Digital Transformation Manager from the Directorates, the State Chancellery, or the courts.

5. The KDT constitutes itself and adopts its own rules of procedure.

6. Decisions are made by a simple majority.

7. The DiDiT manages the secretariat of the KDT.

1. The Digital Project Portfolio Group (FaPP) is the responsible body for coordinating digitalization initiatives.

2. The FaPP

a. promotes the exchange of ideas, initiatives, and projects within the administration and authorities;

b. periodically incorporates the concerns of businesses and the population;

c. develops the annually prioritized digital project portfolio in the task and financial plan based on the submissions from the directorates, the state chancellery, and the courts for the attention of the KDT;

d. proposes quality improvement measures to the KDT based on annual reporting for the management of the project portfolio and the implementation of digitalization initiatives.

1. The FaPP is composed of

a. 1 representative from DiDiT (Chair);

b. 1 representative from each Directorate and the State Chancellery;

c. 1 representative from each Competence Team (with an advisory vote);

d. 1 representative from Standortförderung Baselland (with an advisory vote);

e. 1 representative from Central IT (with an advisory vote).

2. The courts may delegate 1 member with voting rights to the FaPP.

3. Decisions are made by a simple majority.

4. The FaPP constitutes itself and establishes its own rules of procedure.

5. DiDiT manages the office of the FaPP.

1. The government council assigns the responsibility for digital base platforms, which are operated and used across administrative bodies, to the department or organizational unit with the greatest expertise.

2. If the assignment is to an authority that is not, or not exclusively, structured into departments, the assignment can be made to an organizational unit that is hierarchically at the level of a department.

3. A service agreement between the department or organizational unit, the central IT service (KDT), and other directly affected organizational units regulates the service provision and cooperation among each other.

4. An assignment to the courts additionally requires a resolution from the management board of the courts as well as a service agreement with the respective organizational unit, according to paragraph 3.

1. The responsible departments or organizational units shall establish competence teams for the management of the digital base platforms.

2. A competence team

a. ensures the operation, further development, and support of the base platform;

b. plans, controls, and executes projects related to the base platform in cooperation with the affected organizational units;

c. ensures the training of the users.

3. Any reallocation of costs by the competence team shall occur solely based on operational accounting.

4. Appendix 1 lists the competence teams, the responsible departments or organizational units, their tasks, and the digital base platforms.