Regulations on Expenses and Other Remuneration (Expense Regulations) (Spesenreglement) - Travel Expenses

1. Employees are entitled to reimbursement of travel expenses for business trips using public transportation for first class.

2. If a private vehicle is exceptionally used for a business trip due to special circumstances, 70 cents per kilometer will be reimbursed, in addition to parking fees.

1. Company vehicles may not be used for private purposes. Exceptions are direct journeys between home and workplace during on-call duty.

1. Employees with a half-fare travelcard can only claim the actual travel expenses for the business trip.

2. Employees whose annual travel allowances are expected to exceed twice the cost of a half-fare travelcard per year are entitled to reimbursement of the cost of a half-fare travelcard for one year.

1. If employees are provided with a day pass for a business trip by the state accounting department, the entitlement to travel compensation is waived.

1. Reimbursement is provided for actual costs incurred for overnight stays away from home, including breakfast.

2. Employees are required to keep expenses within a reasonable limit.

1. For meals during officially justified absences from the workplace, there is an entitlement of a maximum of CHF 30 for one main meal (lunch or dinner), including beverages.

2. If the absence from the workplace, including the outward and return journey in one day, amounts to at least six hours, there is an entitlement to compensation for one main meal and incidental expenses at a flat rate of CHF 5.

3. If the absence lasts more than 12 hours, there is an entitlement to compensation for two main meals and incidental expenses at a flat rate of CHF 10.

4. Meal costs will be reimbursed upon submission of the corresponding receipts. Incidental expenses do not need to be documented.

1. The Department of Finance may establish annual flat-rate expenses for specific functions, tasks, and areas, which must be approved by the Cantonal Commission.

2. The amount of these expenses is determined by the tasks and the anticipated expenditures.

3. The Department of Finance may set flat-rate compensations for regular journeys within the canton and up to a distance of 20 km from Appenzell.

4. If flat-rate expenses are paid, no further expenses can be claimed in the corresponding area.

1. Employees are entitled to reimbursement of expenses for the catering costs of guests who are invited at the expense of the canton with the approval of the head of the department.

2. On this occasion, employees may claim the same catering expenses for themselves.

3. Additionally, tips up to an amount of 5% of the total are eligible for reimbursement on this occasion; a receipt is not required.

1. The employer shall provide the necessary and appropriate personal equipment for the performance of official duties, such as uniforms, over-garments, or protective clothing, free of charge.

1. Employees who occasionally use their mobile phone for business purposes may claim an allowance of CHF 50 per year, upon approval from their supervisor.

1. The expense report must be submitted to the personnel office within one month from the occurrence of the reason for the expense or the expenditure.

2. The expense report, along with all required documentation, must be submitted electronically. The personnel office may, in exceptional cases, permit physical submission.

3. Expense reports must be endorsed by the supervising officer and additionally by the departmental secretary, or in the council office by the council clerk.

1. Employees are permitted to use the employer's photocopying machines for private purposes to a reasonable extent.

2. If more than an average of 10 private copies are made monthly, a charge of CHF 0.10 per black-and-white copy and CHF 0.20 per color copy must be paid.

1. Each department shall conduct an annual event with all employees. An amount of CHF 120 per participant is available for this purpose.

2. The head of the department may additionally approve costs for team events, particularly for team development and team building, up to CHF 50 per participant per year.

3. The following applies to the events

a) The annual event and the team event must be conducted separately in terms of time.

b) A partial or full transfer of the cantonal contributions from the annual event to the team event or vice versa is excluded.

c) Employees who do not participate are not entitled to reimbursement of the cantonal contribution.

1. As part of the service anniversary recognition, employees entitled to a loyalty bonus additionally receive a gift voucher worth CHF 100. A cash payment is not possible.

1. Supervisors may present employees with a gift voucher worth CHF 100 on behalf of the employer for special occasions (marriage, birth of own children, milestone birthdays, successful completion of further training). A cash payment is not possible.

1. The allocation of contributions to education and training costs is governed by the regulations on education and training.

1. In cases where home office is mandated, the employer provides the following flat-rate compensations

a) CHF 2.50 per half day for the use of the necessary private space;

b) CHF 1.50 per half day for electricity, internet subscription, printer, etc.

2. The compensations must be claimed through the expense report.

3. The canton provides a laptop or a computer with a monitor. If this is not possible, a flat-rate of CHF 1.-- per half day in the home office can be claimed. The Office of Information Technology does not provide maintenance or support for private devices.

1. No compensation shall be paid, and no laptop or computer shall be provided.

1. At the time of the entry into force of these regulations, existing flat-rate expenses shall be reviewed within one year; the amounts shall be adjusted where necessary.

1. This regulation shall enter into force on January 1, 2018.