Act on Registers and Notification Systems - Subject Matter (RMG)

1. Subject of the Act are

a) the simplification of communication between residents and public authorities in accordance with § 3 lit. c of the Act on Public Information, Data Protection, and Archiving (IDAG) of October 24, 2006,

b) the regulation of the registration system,

c) the registration of residents and the updating of the federal Building and Dwelling Register (GWR),

d) the implementation of the federal register harmonization and the provision of the basis for statistical tasks of the federal government and the canton.

1. Principal Residence: A person has their principal residence in the municipality where they intend to remain permanently in order to maintain the center of their life, which must be recognizable to third parties.

2. A person can have only one principal residence.

1. A secondary residence is held by a person in the municipality where they are present for a specific purpose for at least three consecutive months or three months within a year.

2. A person can have multiple secondary residences.

1. Residents are persons who have a primary or secondary residence in a municipality.

2. Swiss nationals have settlement in the primary residence municipality and residence in the secondary residence municipality.

3. The residency status of foreign nationals is determined by the provisions of foreign nationals law.

1. Public authorities may use the insurance number in accordance with Art. 50c of the Federal Act on Old-Age and Survivors' Insurance (AHVG) of December 20, 1946, to fulfill their duties.

2. The canton may assign a string of characters for identification to owners of land, buildings, and apartments who do not have an insurance number, which does not allow conclusions to be drawn about the person. This identification may be used in the same manner as the insurance number in accordance with paragraph 1.

1. ...

2. The identification of a parcel of land corresponds to the designation in the land register.

3. The identification of a building is carried out using the building identifier of the Federal Statistical Office (EGID) according to the Swiss Register of Buildings and Dwellings (GWR) pursuant to Art. 10 para. 3bis of the Federal Statistics Act (BStatG) of October 9, 1992, as well as according to the Ordinance on the Swiss Building and Housing Register (VGWR) of June 9, 2017.

4. The identification of an apartment is carried out using the apartment identifier (EWID) according to the GWR and by an administrative apartment number.

1. Persons establishing a primary or secondary residence in the municipality shall register with the residents' registration office.

2. Residents are obligated to notify the residents' registration office if they

a) move within the municipality or within the building,

b) relinquish their primary or secondary residence.

3. By fulfilling the registration obligations with respect to the municipality of arrival and departure, residents simultaneously meet any obligations to report address changes to public bodies that are connected to the cantonal residents' register.

1. Municipalities are obligated to facilitate electronic notifications in the following areas

a) Change of residence notifications,

b) Identification verification of individuals subject to reporting requirements,

c) Preparation and submission of notifications by third parties,

d) Notification of GWR data.

2. The Government Council shall regulate the implementation, particularly the application of technical standards, through an ordinance.

1. Natural persons without a primary or secondary residence in the municipality and legal entities or general and limited partnerships with property ownership in the municipality are required to report their address and any address changes to the municipality.

1. Persons obligated under this law must provide the municipality with truthful and complete information regarding the facts to be recorded in the residents' register and the General Register of Residents (GWR), provide evidence if necessary, and appear in person upon request. The duty to provide information also exists in the case of a disputed registration obligation.

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4. The government council determines the documents to be submitted upon registration by ordinance.

1. Lessors, sub-lessors, property managers, and lodgers, with whom the same persons stay for at least three consecutive months or for three months within a year, are obliged to

a) report the name, address, and start or end of use of persons moving in, relocating, or moving out to the resident registration,

b) specify the building address and the administrative apartment number in rental contracts or housing confirmations,

c) provide tenant and apartment lists upon request.

3. Heads of collective households must report to the municipal resident registration all residents who have stayed in their collective household for at least three consecutive months or for three months within a year. The Government Council may issue implementing regulations for this.

1. Employers must provide the resident registration office with information about the individuals they employ, upon request, if these individuals do not fulfill their own reporting obligations.

1. Electricity providers and other suppliers of network-bound services are obligated to provide the residents' registration office with information about the data necessary for determining and updating housing identification.

1. Aargau Building Insurance and Land Registry Offices Report Changes to Municipalities Required for Their Duties.

1. The reporting obligations mentioned in Section 2 of this law are subject to a period of 14 days from the date of the event.

2. If a person moves abroad, deregistration must be completed no later than 14 days before departure.

1. The Municipalities Register

a) Residents,

b) * ...

c) natural persons without primary or secondary residence in the municipality and legal entities as well as general and limited partnerships, if they own real estate in the municipality.

1a. They maintain the GWR in accordance with Articles 7 and 8 VGWR.

2. The residents' register and the GWR are kept electronically and linked to each other using EGID and EWID.

3. The characteristics to be maintained in the residents' registers and the GWR are described with their characteristics, nomenclatures, and codes in the Federal Catalogs of Features. The Executive Council may specify additional characteristics by regulation that are necessary to fulfill cantonal tasks.

4. The municipalities may determine further characteristics that are necessary to fulfill communal tasks.

1. Municipalities may grant access to the resident register of their municipality to municipal public bodies, provided that it is necessary and proportionate for the fulfillment of their tasks. The municipal council is responsible for granting the right of use upon a justified request by the municipal public body. The regulations regarding the granting of access rights to the cantonal resident register and the use of GWR data apply mutatis mutandis.

2. National churches and church municipalities may retrieve data of members of their denomination or request the submission of the corresponding changes.

3. Access to the municipal resident registers and the GWR is free of charge.

1. The municipalities maintain a residents' register and regulate the updating of the GWR (Gemeinde Wohnregister - Municipal Residential Register).

2. They assign a responsible person and a deputy for this purpose.

3. The designated responsible individuals

a) receive notifications, process them, and conduct necessary surveys,

b) are responsible for the accuracy, completeness, and currency of the residents' register and the GWR,

c) forward changes in the residents' register data to the cantonal residents' register and periodically transfer the entire data sets,

d) update the GWR data according to the specifications of the federal government and the canton.

4. The residents' control

a) receives data of new residents from the responsible office,

b) assigns a housing identifier to residents (household formation),

c) informs those required to register, upon registration and deregistration, of which reporting obligations have been fulfilled with other public authorities,

d) issues certificates and confirmations as well as documents necessary for establishing a secondary residence,

e) preserves deposited documents.

5. The municipalities are obliged to ensure the procedures, functionality, and connection of their residents' register and their GWR to the standards of the cantonal residents' register and the GWR.

1. The municipal council may delegate tasks related to budget formation to third parties.

1. The municipalities promptly process notifications concerning the residents' registers or the GWR and promptly report the changes to the cantonal residents' register or the GWR.

1. The canton maintains a register of residents, which contains the features and onward notifications required by federal and cantonal regulations of the municipal registers of residents as mirrored data sets. The government council may, by ordinance, exempt certain features required under cantonal law from being mirrored in the cantonal register of residents.

1bis. It obtains the data for the GWR replicate from the federal authorities. Upon justified request, cantonal and municipal public bodies may utilize these data.

2. ...

3. The data from the cantonal register of residents and the data obtained from the federal GWR are linked using EGID and EWID.

1. The responsible Department is accountable for the

a) ensuring the exchange of data between the municipalities within the canton,

b) ensuring the exchange of data via the national data exchange platform between federal, cantonal, and municipal authorities and registers in accordance with federal and cantonal regulations,

c) * interface with the connected cantonal public bodies and the municipalities,

d) * information about the connected bodies.

1. The cantonal and municipal public authorities may retrieve or receive updates regarding those data from the cantonal resident register that they require to fulfill their tasks. The competent department assigns the usage rights upon a justified request from the public authorities.

2. Resident control offices and departments responsible for property management may access all data concerning their own municipality and may store these on their own data carriers.

3. Particularly sensitive personal data may only be retrieved if this is permitted by an express legal provision.

4. Recognized national churches and church congregations may retrieve the data of members of their denomination or receive the corresponding updates.

5. All personal data, including particularly sensitive data, are disclosed to the Statistical Office via the retrieval process.

6. Access to the cantonal resident register is free of charge.

1. The competent department may disclose to third parties

a) Data about individuals whose residence is unknown,

b) Data about groups of individuals from multiple municipalities, organized according to certain criteria.

2. For the disclosure of data according to paragraph 1 letter b, § 16 paragraph 2 IDAG shall apply analogously. Otherwise, the requirements and procedures are governed by the provisions of the IDAG.

3. Any data blocks in the municipal residents' registers also apply to the cantonal residents' register.

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5. It may reduce or waive fees in special cases, such as for providing lists to charitable institutions or in cases of need.

**1. Municipalities Cooperate with Federal and Cantonal Authorities in the Periodic Review and Potential Correction of Their Resident Register and GWR Data.**

The municipalities collaborate with the federal and cantonal authorities in the periodic review of the conformity of their resident register and GWR data, as well as in any necessary corrections.

1. The municipalities bear the costs for the collection and recording of data of the residents subject to registration, as well as for the updating of the GWR.

2. ...

1. The government council shall regulate the collection of fees by the municipality through a decree. The maximum fee for an individual inquiry or certificate is CHF 20.-, for list inquiries CHF -.10 per person, with a minimum of CHF 50.-.

2. Registrations and inquiries according to §§ 7-13 are free of charge.

1. Municipalities may reduce or waive fees in special cases, such as when providing information lists to charitable institutions or in cases of need.

1. Failure to comply with the obligations according to §§ 7-10 after a warning may result in the municipal council imposing fines of up to CHF 2,000.

1. The Government Council may issue regulations regarding the management of registers, the form of notifications, the collection of data and data security, the design of identity documents and the adoption of data from the GWR, the procedure for data delivery and interfaces, as well as housing numbering.

2. Before issuing its implementing provisions, the Government Council shall consult with the municipalities.

1. The provisions of the IDAG are applicable, unless this law specifies otherwise.

1. The municipalities shall establish the electronic register management from June 15 to June 30, 2009.

2. They are obliged to participate in the examination of data exchanges and registration processes starting from July 1, 2009. They must verify and correct their resident and property data for accuracy and completeness by March 31, 2010.

3. The Governing Council may extend the transition period.

1. The completion of the first construction statistics delivery to the Confederation following the enactment of the amendment of September 17, 2019, shall be in accordance with the previous law.

1. Lease agreements for apartments signed before the enactment of this law do not need to be supplemented with the apartment number according to § 10 lit. b.

1. This law shall be published in the legal collection after the unused expiration of the referendum period or upon approval by the people. The government council shall determine the date of its entry into force.