Ordinance on Registers of Inhabitants (ErV) - Jurisdiction (ErV)

1. Competent Authority as per § 2 paragraph 2 of the Act is the Office for Statistics.

1. Anyone who wishes to establish a secondary residence is entitled to a free domicile certificate.

2. The domicile certificate is deposited at the registration office of the secondary residence. The registration office confirms the deposit free of charge with a registration confirmation.

1. If the stay at the secondary residence is one year or less, but for a predetermined period, the validity of the domicile certificate is to be limited to this duration.

2. If the stay at the secondary residence is expected to last longer than one year, the validity of the domicile certificate is limited to one year. Thereafter, its validity is to be extended by the predetermined period or by one additional year at a time.

3. For stays in care homes, the domicile certificate can be issued without a time limit.

4. Deposited domicile certificates must be renewed in a timely manner before expiration or replaced with new certificates. The responsibility for this control rests with the municipality of residence.

1. Swiss citizens with a foreign civil law domicile are required to register in Switzerland if they stay here for more than three months or during three months within a year, even if they have no intention of permanent residence. The Swiss domicile is considered a secondary residence.

1. The person subject to the reporting requirement documents their information for the collection of the data necessary for the population register.

2. The residents' registration office may require the person subject to the reporting requirement to present the rental or purchase agreement or a housing confirmation for the apartment they occupy.

1. The notification of the address includes specifying the affected dwelling (floor, position on the floor or, if available, administrative or physical apartment number).

2. The notification can be submitted in writing or electronically.

**1. Managers of Collective Households**

1. Managers of collective households must report to the Residents' Registration Office by no later than January 15th the residents who have been residing in the collective household for at least three months as of December 31st of the preceding year. The report must be submitted electronically using the form provided by the Political Municipality.

2. The Residents' Registration Office maintains a list of collective households within the area of the Political Municipality.

3. The Residents' Registration Office shall request data submission pursuant to paragraph 1 from the managers by the end of November at the latest.

1. The data exchange pursuant to § 11 of the Act shall be carried out in encrypted form.

1. For buildings with more than three apartments on a single floor and per address, an administrative apartment number must be maintained.

2. Municipalities are authorized to introduce apartment numbers for a larger number of buildings than described in paragraph 1 and to order the physical display of the apartment number.

3. The physical apartment numbering must be placed in a location that is clearly visible from outside the apartment. The municipality determines the specifications and location for this numbering.

4. The numbering system follows the recommendations of the federal authorities.

1. Municipalities maintain the administrative or physical apartment number in the federal building and apartment register.

2. Municipalities are obligated to provide the administrative or physical apartment number to the owners or the appointed management of the properties. In the case of new constructions and renovations, the apartment numbering is determined by the municipalities as part of the building permit process and communicated to the owners or the appointed management of the properties.

1. Property owners and the administrations commissioned by them shall provide the municipalities with the necessary information for the introduction and allocation of administrative and physical housing numbers free of charge. They shall provide the residents' registration office with housing and resident lists free of charge upon request.

2. Property owners or the administrations commissioned by them shall record the housing number on rental agreements or a housing confirmation. In the event of a change in property management, the assigned administrative or physical housing numbers shall remain unchanged.

1. Whoever moves away from a municipality has the right to the return of the deposited documents.

2. The deposited identification documents must be securely stored.

1. The Department of Finance and Social Affairs is the department responsible for cantonal registers. It regulates cooperation with cantonal authorities and third parties.

2. It may issue directives, after consulting with the affected cantonal authorities and the Data Protection and Public Information Officer, particularly regarding

1. particularly sensitive personal data;

2. quality assurance of the registers.

3. The Tax Administration manages the Competence Center for the Person and Object Register (PEROB).

4. The authorized entities are responsible for compliance with data protection regulations concerning the data obtained from the Competence Center.

1. Applications for the granting of access rights and for the receipt of mutation notifications must be submitted to the specialist office for the attention of the Government Council.

2. The specialist office designates the documents required for the application.

3. Permissions are granted to organizational units of the canton and the municipalities. These bodies designate the access rights of their employees.

4. The Government Council may grant access rights to organizations entrusted with public tasks, provided there is a legitimate interest in accessing the data and provided that data protection regulations are observed.

5. The following access rights are distinguished

1. Personal search for individual queries for a single person in the current data stock, residing in a defined area, using identifying characteristics (e.g., AHVN13, name, first name, date of birth, municipality, address) and display of a defined selection of characteristics;

2. Printing of permissible characteristics;

3. Navigation through the historical data of the relevant person according to No. 1;

4. List queries based on selection criteria from the list of permissible characteristics;

5. Electronic export of data from the personal search or from list queries;

6. Reception and use of defined mutation notifications from the cantonal registers into specialized applications and their processing.

6. Residents' registration offices have the right to access data maintained in their registers. The municipalities receive free access to data required for fulfilling their statutory duties.

1. The Competent Authority is responsible for maintaining the registers, specifically

1. Coordination of data collection;

2. Quality control of the data and data reconciliation with other registers;

3. Delivery of data to authorized entities according to the provisions of federal and cantonal legislation;

4. Management of usage rights;

5. Overview of authorized access entities.

1. Municipalities transmit changes from the resident register as standardized eCH messages, encrypted via Sedex, to the cantonal specialist office. These data deliveries are made in accordance with the technical instructions of the specialist office.

2. For quality control, the entire inventory of data is delivered periodically.

3. Data deliveries from cantonal registers to the cantonal specialist office must be made accordingly.

1. The Expert Office verifies the plausibility and quality of the data provided by the municipalities and other cantonal registers in accordance with the requirements of the federal government and the canton and orders any necessary corrections.

1. The Residents' Office maintains additional attributes in the residents' register according to Annex 1.

2. ...

1. For the municipal resident registers, software must be used that ensures the correct updating of the cantonal registers and is equipped for data communication via a Sedex adapter.