Regulations on the management and organization of the District Court of Dorneck-Thierstein

1. This Regulation governs the organization, management, and administration of the Dorneck-Thierstein Court.

1. The management consists of the President of the District Court or the Vice-President of the District Court and the Clerk of the District Court. In case of absence, the Clerk of the District Court is represented by the deputy.

2. The management meetings are convened by the President of the District Court or the Vice-President of the District Court on their own initiative or at the request of the Clerk of the District Court.

1. The management coordinates the activities of the judiciary.

2. The management issues the rules of procedure.

3. It prepares the staffing plan and job descriptions.

1. The President of the District Court fulfills the tasks assigned to him or her by the law and this regulation. He or she manages the administration of the judiciary and serves as the head of the office in accordance with personnel legislation.

2. He or she is responsible for ensuring the lawful, economical, and citizen-friendly conduct of the judiciary.

3. He or she represents the judiciary externally and before the Court Administration Commission.

4. He or she is the supervisor of the District Court Clerk and exercises overall supervision of all personnel and administrative matters.

5. He or she presents all applications (budget proposals, initiation of budget credits, accounts, hiring and dismissal of employees and temporary staff, information technology and IT support) to the Court Administration Commission and ensures communication with them.

6. He or she submits applications for the deployment of extraordinary judicial officers and temporary assistants.

7. He or she acts as the supervisory authority over the Justices of the Peace in the Dorneck-Thierstein district.

8. He or she administers the oath of office to the lay judges (district judges, labor judges) of the Dorneck-Thierstein judiciary.

9. He or she decides on all matters unless the jurisdiction is otherwise regulated.

1. The District Court Clerk is

a) responsible for the tasks assigned to him or her by legislation and these regulations;

b) the Information Officer and ensures communication with the District Court President and other staff members;

c) the supervisor of the clerks, office staff, and legal interns;

d) responsible for time recording and time tracking control;

e) responsible for issuing work certificates.

2. He or she manages the office in personnel and administrative matters.

3. He or she prepares for the District Court President

a) the proposals for new hires, temporary staff, and dismissals of employees;

b) the budget submissions.

4. He or she oversees the control of budget credits and the accounting and requests supplementary credits from the District Court President for the court administration.

5. He or she is responsible for

a) the management of business controls and records;

b) the library;

c) the allocation of work to the court clerks, office personnel, and legal interns;

d) the minute-taking of court proceedings and the drafting of judgment justifications;

e) the procedural accounts;

f) the communication of judgments and orders;

g) the management of document templates in IT;

h) the records management according to legal instructions (record plan, retention, official archiving, file destruction, delivery for archiving in the state archive);

i) the cash desk;

j) the procurement of materials and IT resources within the budget.

6. He or she signs all externally sent documents (summonses, procedural orders, general correspondence). The authorization of additional signatories is regulated by the management in an internal directive.

7. He or she certifies the excerpts from the minutes and the files.

8. He or she supports and advises the justices of the peace in procedural law issues.

1. Obligations related to cases (such as expert opinions, witness fees, translation fees) are established by the competent court president.

2. Other obligations up to the value of CHF 300 are established by the lead court president, while obligations exceeding this value are established by the management.

3. Visas on invoices for expert opinions and other evidentiary measures are issued by the responsible court clerk or deputy court clerk with the competent president, respectively their deputy. Visas on the remaining invoices and booking vouchers are issued by an office staff member or court clerk with the deputy court clerk or the lead court president, respectively their deputy.

4. The management issues up-to-date lists of authorized signatories for creditor and booking documents, allowance and deduction reports, as well as for their approval, including signature samples, on behalf of the court treasury.

1. Decisions regarding media information are made by the President of the District Court.

2. In accordance with Section 9 of the Information and Data Protection Act of February 21, 2001, the information officer is the Clerk of the District Court.

1. This regulation was definitively approved by the Court Administration Commission on August 29, 2006, and comes into force on October 1, 2006. The right of objection by the Cantonal Council is reserved.