Regulations on the management and organization of the District Court of Thal-Gäu

1. This Regulation governs the organization, management, and administration of the Thal-Gäu Court Office.

1. The management consists of the Chief Judge of the District Court or the Deputy Chief Judge of the District Court, the Registrar of the District Court or the Deputy Registrar of the District Court, and the Deputy Registrar or the Deputy Registrar of the District Court.

2. The management meetings are convened by the Chief Judge of the District Court or the Deputy Chief Judge of the District Court either on their own initiative or at the request of a member of the management.

1. The management issues the rules of procedure.

2. It coordinates the tasks of the Thal-Gäu judicial office.

3. It prepares

a) the staffing plans and job descriptions;

b) the applications for new hires, temporary assistance, and termination of employees;

c) the budget submissions.

1. The President of the District Court fulfills the tasks assigned to him or her by law and this regulation. He or she manages the administration of the judiciary office and serves as the head of office as defined in the personnel legislation.

2. He or she bears responsibility for the lawful, economical, and citizen-friendly conduct of the judiciary office.

3. He or she represents the judiciary office externally and towards the court administration commission.

4. He or she is the supervisor of the district court clerk and exercises overall supervision over all personnel and administrative matters.

5. He or she represents all applications (pre-budget, initiation of budget credits, accounting, employment and dismissal of staff and substitutes, IT and IT support) to the court administration commission and ensures communication with the commission.

6. He or she submits applications for the deployment of extraordinary court magistrates and substitutes.

7. He or she serves as the supervisory authority for the justices of the peace in the Thal-Gäu district.

8. He or she administers the oath of office to lay judges (district judges, labor judges) of the Thal-Gäu judiciary office.

9. He or she decides all matters as far as jurisdiction is not otherwise regulated.

1. The Clerk of the District Court is responsible for

a) Performing the tasks assigned to him or her by legislation and this regulation;

b) Acting as the supervisor of the court clerks, office staff, and legal interns;

c) Serving as the information officer and ensuring the communication with the president of the district court and other employees;

d) Managing time recording and time control;

e) Issuing employment references.

2. He or she directs the office in both personnel and administrative matters.

3. He or she oversees budget appropriations, accounting, and requests supplementary credits from the president of the district court on behalf of the court administration.

4. He or she is responsible for

a) Managing business controls and registration;

b) The library;

c) Allocating work to court clerks, office staff, and legal interns;

d) Recording court proceedings and coordinating both the recordings and the drafting of judgment reasons;

e) Processing litigation costs;

f) Communicating judgments and orders;

g) Managing document templates in computing systems;

h) Managing records in accordance with legal instructions (filing plan, storage, official archiving, file destruction, delivery for archiving in the state archive);

i) The cash desk;

j) Procuring materials and IT resources within the scope of the budget.

5. He or she signs all outgoing documents (summons, procedural orders, general correspondence).

6. He or she certifies the extracts from the records and the files.

1. Obligations Related to Cases (such as Expert Opinions, Witness Fees, Translation Fees) are established by the responsible Court President.

2. Other obligations up to the value of CHF 300 are established by the Senior Court President, while obligations exceeding this value are established by the Executive Board.

3. Endorsements on invoices for expert reports and other evidentiary measures are provided by the responsible Court Clerk or Deputy Court Clerk with the responsible President, or their deputies; endorsements on other invoices and accounting records are provided by an Office Staff Member or Court Clerk with the Deputy Court Clerk or the Senior Court President, or their deputies.

4. The Executive Board issues current lists of authorized signatories for creditor and accounting documents, additional and deduction notifications, as well as their releases, including signature samples, to the Court Treasury.

1. Decisions regarding media information are made by the President of the District Court.

2. In accordance with Section 9 of the Information and Data Protection Act of February 21, 2001, the information officer is the Clerk of the District Court.

1. This regulation was definitively approved by the Court Administration Commission on August 29, 2006, and comes into force on October 1, 2006. The right of objection by the Cantonal Council is reserved.