# Government and Administration Organisation Ordinance (RVOV) - Place and Day of Meeting (170.310) **Acronyms:** RVOV, OOGA **Jurisdiction:** CH-GR **Canonical URL:** https://legislator.ch/en/law/ch/gr/170.310/170-310-rvov-government-and-administration-organisation-ordinance-rvov-place-and-day-of-me **Official Source:** https://gr.clex.ch/app/de/texts_of_law/170.310 ## Provisions ### Art. 1 Government and Administration Organisation Ordinance (RVOV) - Place and Day of Meeting 1. Meetings are generally held on Tuesday at the government building in Chur. ### Art. 1a Government and Administration Organisation Ordinance (RVOV) - Telephone and Video Conferences 1. Should circumstances necessitate it, government meetings may be conducted via telephone or video conference. 2. In justified exceptional cases, government members who are unable to attend and the director (female) or director (male) of the chancellery may participate in government meetings via telephone or video link. ### Art. 2 Government and Administration Organisation Ordinance (RVOV) - Entry During the Term of Office 1. The government determines the commencement of office for a newly elected member in a substitute election. ### Art. 3 Government and Administration Organisation Ordinance (RVOV) - Delivery of Applications 1. Motions must be submitted in writing by the departments to the State Chancellery at least two working days before the meeting. They should be drafted in the form in which they will be issued by the government following the resolution. 2. Applications and reports of greater volume or significance, particularly drafts of messages to the Grand Council and government regulations, must be delivered in one copy to each of the government members and the head of the chancellery at least one week before the meeting. ### Art. 4 Government and Administration Organisation Ordinance (RVOV) - Agenda List 1. Based on the reports from the departments, the Chancellery drafts the agenda for the government meeting. It promptly provides the list to the members of the government as well as to the Director of the Chancellery. ### Art. 5 Government and Administration Organisation Ordinance (RVOV) - Document Disclosure 1. The session records are made available for inspection at the government building. Applications and key documents must also be provided electronically. ### Art. 6 Government and Administration Organisation Ordinance (RVOV) - Postponement of a Business, Reopening 1. The deliberation of a matter shall be postponed if a) the government member responsible for the matter requests it; b) further clarification is needed or for other important reasons, if the majority of government members decide so. 2. The government may reconsider a decision if it has not yet been delivered and the majority of government members approve the motion to reconsider. ### Art. 7 Government and Administration Organisation Ordinance (RVOV) - Protocol 1. The protocol contains the reproduction of government resolutions. 2. No references to the voting ratio may be recorded in the protocol. 3. Each member of the government has the right to have their opinion, which deviates from the majority, recorded in the protocol. ### Art. 8 Government and Administration Organisation Ordinance (RVOV) - Issuance and Signing 1. The resolutions are issued by the Office of the State Chancellor. 2. The certified copy of the resolution intended for the protocol is stamped and signed either by hand or with a qualified electronic signature, according to the Federal Act on Electronic Signatures (ZertES), by the President of the Government and the Director of the Chancellery. 3. For the electronic or mechanical reproduction of the certified copy of the resolution, the signature can be applied using a facsimile stamp, provided that a handwritten signature is not mandatorily required. ### Art. 9 Government and Administration Organisation Ordinance (RVOV) - Structure and Designation 1. The Cantonal Administration is structured as follows a) Department of Economic Affairs and Social Affairs b) Department of Justice, Security, and Health c) Department of Education, Culture, and Environmental Protection d) Department of Finance and Municipalities e) Department of Infrastructure, Energy, and Mobility f) State Chancellery as a staff unit ### Art. 10 Government and Administration Organisation Ordinance (RVOV) - Areas of Responsibility of Departments and the State Chancellery 1. The areas of responsibility of the individual departments and the state chancellery are determined by the government in Annex 1 to this regulation. ### Art. 11 Government and Administration Organisation Ordinance (RVOV) - Organizational Structure of Departments and State Chancellery 1. The organizational structure of the departments into offices and equivalent organizational units, as well as the state chancellery, is established by the government in Appendix 1 to this regulation. The further organization is determined by the head of the department or the director of the chancellery. ### Art. 12 Government and Administration Organisation Ordinance (RVOV) 1. The heads of departments have the authority to sign for matters concerning the responsibilities of a department. 2. They can designate further signing authorities for specific areas of concern. 3. In the event of the head's unavailability, orders and appeal decisions of the department are signed by the deputy government member or, if they are also unavailable, another member of the government. ### Art. 13 Government and Administration Organisation Ordinance (RVOV) - 2. In the Offices 1. The heads are authorized to sign for the areas of responsibility of an office or an equivalent organizational unit. 2. They may establish additional signing authorities for specific subject areas. ### Art. 14 Government and Administration Organisation Ordinance (RVOV) - 3. Form of Signature Delegation, Publicity 1. Delegation of Signing Authority shall occur in the form of a general description. 2. Upon request, third parties shall be granted access to the basis of the signing delegation. ### Art. 15 Government and Administration Organisation Ordinance (RVOV) - Forms of Signature 1. Individual Orders and Appeal Decisions 1. Individual Orders and Appeal Decisions shall generally be signed by hand or with a qualified electronic signature in accordance with ZertES. 2. Signing may be done with a facsimile stamp a) * in special cases, particularly when there is urgency in time or when a large number of individual orders are issued; b) * in first-instance decisions that fully comply with the parties' requests and do not infringe upon the rights of third parties. ### Art. 16 Government and Administration Organisation Ordinance (RVOV) - 2. Mass Orders 1. Orders issued in large numbers through electronic or mechanical means may be signed with a facsimile stamp or bear no signature. ### Art. 16a Government and Administration Organisation Ordinance (RVOV) - Internal Administrative Communication 1. Where an internal administrative communication requires a handwritten signature, a qualified electronic signature according to ZertES may also be used. ### Art. 17 Government and Administration Organisation Ordinance (RVOV) - Repeal of Previous Law 1. The following decrees are repealed a) Resolution concerning the allocation of subject areas to the departments dated December 15, 1986. b) Regulation on the signing authority for decrees and appeal decisions in the departments and offices dated January 31, 1995. ### Art. 18 Government and Administration Organisation Ordinance (RVOV) - Amendment of Existing Law 1. The amendment of regulations is governed in Appendix 2. ### Art. 19 Government and Administration Organisation Ordinance (RVOV) - Entry into Force 1. This regulation shall enter into force together with the Government and Administrative Organization Act.